Regional Executive Assistant & Operations Lead

Mazda North American Operations; Irvine (CA); On-site; USD 31,000 - 43,000; Full time

Job summary

Mazda North American Operations in Irvine, CA seeks an Administrative/Executive Assistant to support the Region General Manager. You will manage an extremely active calendar, coordinate travel, prepare memos, and assist with regional projects.

You will coordinate budgets, review expenses, and support records retention, vendor communications, and a high level of confidentiality. The role requires 2+ years of admin experience and strong MS Office skills in a fast-paced environment.

Qualifications

• Associates’ degree or equivalent experience.
• 2+ years of relevant work experience. Executive level support strongly preferred.
• 1+ year(s) of work experience in an administrative role.
• Exceptional computer skills including intermediate or higher-level proficiency in Microsoft Office Power Point, Excel, Word, Outlook and other Mazda business applications.

Responsibilities

• Manage an extremely active calendar for the Region General Manager and coordinate schedules with region management.
• Prepare broadcast messages, region announcements, and management memos.
• Coordinate the annual budget setting process and monthly budget tracking for all regional departmental G&A budgets.
• Analyze budget variances and initiate corrective action with the finance department.
• Coordinate Outlook calendars for region, reserve conference rooms, schedule and set up meetings, and coordinate catering and travel arrangements.
• Prepare and review region employee expense reports and maintain records.
• Serve as Regional Champion of Record Retention Policy and maintain confidentiality of information.
• Execute routine administrative functions such as filing, scanning, mail processing, and processing bills/invoices.

Skills

Executive support

Calendar management

Budget tracking

Travel planning

Professional communication

Interpersonal skills

Organizational skills

Confidentiality

MS Office

Education

Associates’ degree or equivalent experience

Tools

Microsoft Office suite

PowerPoint

Excel

Word

Outlook

Job description

Mazda North American Operations in Irvine, CA seeks an Administrative/Executive Assistant to support the Region General Manager. You will manage an extremely active calendar, coordinate travel, prepare memos, and assist with regional projects.

You will coordinate budgets, review expenses, and support records retention, vendor communications, and a high level of confidentiality. The role requires 2+ years of admin experience and strong MS Office skills in a fast-paced environment.