Regional Events Lead: Fundraising & Community Engagement

Islamic Development & Empowerm; Richardson (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Islamic Development & Empowerment in America (IDEA) is seeking an Event Coordinator to plan, coordinate, and execute regional fundraising and other events supporting IDEA's mission. You will lead the event lifecycle from planning to on-site execution, working with regional staff, volunteers, and partners to deliver high-quality events within approved budgets.

The role requires travel, availability for evenings/weekends, and strong collaboration with the Assistant Director of National Events to

Qualifications

• Experience in event planning, fundraising, community engagement, hospitality, or a related field.
• Strong organizational, project-management, time-management, and multitasking skills, with close attention to detail.
• Experience managing event budgets and coordinating vendors, contracts, speakers, volunteers, and event logistics.
• Excellent oral and written communication skills and the ability to build effective relationships with diverse stakeholders.
• Ability to work independently and collaboratively, manage competing priorities, and meet deadlines in a fast-paced environment.
• Strong judgment, adaptability, and problem-solving skills, particularly in live event settings.
• Proficiency in Google Workspace; familiarity with Salesforce, ClickUp, Classy, or similar platforms is preferred.
• This position requires travel as needed to support organizational activities.
• Availability to work evenings, weekends, and extended hours as required by event and campaign schedules.

Responsibilities

• Plan, coordinate, and execute regional fundraising and other events in alignment with national strategy and regional priorities.
• Coordinate closely with the Assistant Director of National Events to support quality assurance, consistency, and adherence to organizational event standards.
• Develop event plans, timelines, budgets, programs, and other materials required for successful execution.
• Research, secure, and coordinate venues, vendors, catering, transportation, lodging, and other event services within approved budgets.
• Negotiate contracts with venues, hotels, external sponsors, and other stakeholders as needed.
• Coordinate speakers, sponsors, host committees, volunteers, and internal teams throughout the event-planning process.
• Oversee on-site event operations, including setup and breakdown, registration, guest experience, program flow, speaker support, fundraising logistics, and troubleshooting.
• Coordinate event promotion and communications with regional staff and relevant departments, including event-related social media content and attendee communications.
• Support the Regional team with annual and quarterly event planning, calendars, outreach, and campaign activities.
• Represent IDEA at community events, masjid tablings, fundraising activities, and other engagements as assigned.
• Build relationships with community members, venues, vendors, sponsors, and other partners in coordination with regional team.
• Coordinate with Volunteer Management to secure, prepare, and communicate with volunteers supporting event operations.
• Maintain accurate and timely event information in Salesforce, ClickUp, campaign trackers, regional calendars, and other designated systems.
• Complete post-event follow-up, reporting, surveys, debriefs, and financial documentation.
• Maintain event supplies, equipment, inventory, and regional storage or office spaces in an organized and ready-to-use condition.
• Manage incoming mail, packages, and office supplies in the regional office, if applicable.
• Perform other duties as assigned.

Skills

Event planning

Fundraising

Budget management

Vendor management

Speaker coordination

Volunteer management

Communication

Time management

Team collaboration

Adaptability

Tools

Salesforce

ClickUp

Classy

Google Workspace

Job description

Islamic Development & Empowerment in America (IDEA) is seeking an Event Coordinator to plan, coordinate, and execute regional fundraising and other events supporting IDEA's mission. You will lead the event lifecycle from planning to on-site execution, working with regional staff, volunteers, and partners to deliver high-quality events within approved budgets.

The role requires travel, availability for evenings/weekends, and strong collaboration with the Assistant Director of National Events to