Regional Engineering Admin & Compliance Coordinator

ABM Industries; Oakland (CA); On-site; USD 79,901,000 - 96,432,000; Full time

Job summary

ABM Industries is seeking a Regional Engineering Administrator in Oakland, CA to provide operational and compliance support for the engineering team within a defined region. The role handles work orders, preventative maintenance systems, vendor coordination, compliance tracking, and audit readiness to ensure efficient building operations.

The position pays $28.75 per hour and offers the potential for growth based on experience, skills, and market data.

Qualifications

• Adapts well to change, flexible and empathetic.
• Highly customer service oriented and responsive.
• Able to work well under pressure and balance multiple priorities and assignments to meet deadlines.
• Comfortable in a fast-paced environment where continuous improvement is expected.
• Consistently achieves high work standards, with strong attention to detail, accuracy and timeliness.

Responsibilities

• Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications.
• Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation.
• Assist with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness.
• Help coordinate vendor appointments, site access, and maintain organized property folders across shared platforms.
• Monitor and support code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation.
• Generate reports, schedule compliance tasks, and participate in team calls to provide updates.
• Maintain and ensure Standard Operating Procedures (SOPs) are up to date and accessible for engineering and operational processes.
• Provide support for special projects, platform migrations, and maintain consistent file structure and version control.
• Deliver excellent customer service and collaborate with property and engineering teams to ensure smooth operations.

Skills

Adaptable

Customer service

Multi-tasking

Fast-paced environment

Attention to detail

Tools

PRISM

PMWeb

Salesforce

Job description

ABM Industries is seeking a Regional Engineering Administrator in Oakland, CA to provide operational and compliance support for the engineering team within a defined region. The role handles work orders, preventative maintenance systems, vendor coordination, compliance tracking, and audit readiness to ensure efficient building operations.

The position pays $28.75 per hour and offers the potential for growth based on experience, skills, and market data.