Regional AP/Project Accountant

Midway Mechanical Services; Seattle (WA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

HSA contributions

Life insurance

Job summary

Midway Mechanical Services is seeking a Regional AP/Project Accountant to support our Pacific Northwest operations in Seattle. The role starts with a focus on accounts payable and job-cost accounting, while progressively expanding into broader project accounting responsibilities with PMs, operations, and finance.

You will help monitor project financial performance, job costs, budgets, forecasts, WIP, and profitability as systems and processes evolve, offering growth within a dynamic, expanding

Qualifications

• 3+ years of accounting or accounts payable experience.
• Experience with invoice processing, coding, reconciliations, job costing.
• Proficiency with Excel including Pivot Tables and VLOOKUP/XLOOKUP.
• Experience with an ERP or accounting system (NetSuite/QuickBooks/SAP/Oracle).
• Strong analytical, organizational, and communication skills.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Assign invoices to the correct jobs, phases, cost codes, and GL accounts.
• Ensure proper approvals, POs, documentation, and accuracy.
• Research and resolve invoice discrepancies and coding issues.
• Assist with vendor payments and responding to inquiries.
• Maintain AP and job-cost records and month-end close tasks.
• Collaborate with Project Managers to resolve job-cost and invoice issues.

Skills

Accounts payable

Invoice processing

Job-cost accounting

Excel (Pivot, VLookup)

ERP/Accounting software (NetSuite, QB,

Education

Bachelor's degree in Accounting

Tools

NetSuite

QuickBooks

SAP

Oracle

Job description

Description

Regional AP/Project Accountant

Build Your Accounting Career with Midway Mechanical Services

Midway Mechanical Services is seeking a Regional AP/Project Accountant to support our growing Pacific Northwest operations.

This is an excellent opportunity for an accounting professional who wants to build a career in construction and project accounting while initially taking on significant responsibility for accounts payable and job-cost accounting.

In the beginning, this position will have a strong focus on accounts payable, invoice processing, vendor relationships, job-cost allocation, and accounting support. As Midway continues implementing new systems and standardizing accounting processes across our operating companies, the responsibilities of this position will evolve toward a broader Project Accountant role.

Over time, you will work closely with Project Managers, Operations, and Finance to monitor project financial performance, job costs, budgets, forecasts, WIP, and profitability.

This is an opportunity to join the organization at an exciting time and grow with the role as our systems and accounting processes evolve.

What We Offer

• Competitive salary based on experience
• Medical, dental, vision, and pet insurance
• 401(k) with up to a 4% company match
• Health Savings Account (HSA) contributions
• Company-paid life insurance, long-term disability (LTD), and Employee Assistance Program (EAP)
• Up to 20 days of Paid Time Off (PTO) plus 7 paid holidays
• Career advancement opportunities within a growing national organization
• Opportunity to develop a career in construction and project accounting

What You'll Do

Accounts Payable & Job-Cost Accounting

Initially, you will play an important role in supporting accurate and timely accounts payable and job-cost accounting activities, including:

• Review, code, and process vendor invoices accurately and timely.
• Assign invoices to the appropriate jobs, phases, cost codes, and general ledger accounts.
• Review invoices for proper approvals, purchase orders, supporting documentation, and accuracy.
• Research and resolve invoice discrepancies and coding issues.
• Assist with vendor payment processing and respond to vendor inquiries.
• Track and maintain lien waivers, retainage, subcontractor documentation, and compliance records.
• Maintain accurate AP and job-cost records.
• Assist with month-end AP close, accruals, and account reconciliations.
• Review job-related expenses and ensure costs are recorded accurately and timely.
• Work with Project Managers and Operations to resolve job-cost and invoice issues.
• Support 1099 reporting and other year-end accounting requirements.

Project Accounting & Financial Analysis

As Midway implements new systems and standardizes accounting processes across its operating companies, this position will increasingly transition into broader project accounting responsibilities, including:

• Maintain accurate project job-cost records and monitor project expenses.
• Prepare and analyze project cost reports for Project Managers and Operations leaders.
• Assist with Work-in-Progress (WIP) reporting and percentage-of-completion accounting.
• Assist with project accruals and month-end close activities.
• Review job-cost timecards and labor allocations.
• Monitor project budgets, committed costs, purchase orders, subcontract agreements, and change orders.
• Partner with Project Managers to analyze budget variances and project performance.
• Assist with project forecasting and identifying potential financial risks.
• Analyze project costs and profitability throughout the project lifecycle.
• Support accurate revenue, cost, and margin reporting.
• Assist with retainage and subcontractor accounting.
• Maintain accurate supporting documentation for financial reporting and audits.
• Collaborate with Finance and Operations to improve project financial performance and profitability.

This Role Is Ideal For Someone Who

• Has a strong foundation in accounts payable, accounting, or job-cost accounting and wants to grow into project accounting.
• Has experience with project accounting, construction accounting, or job costing—or is motivated to develop those skills.
• Enjoys working with Project Managers, Operations, vendors, and Finance.
• Is analytical, organized, and highly detail-oriented.
• Takes ownership of their work and follows through on deadlines.
• Can manage a high volume of transactions while maintaining accuracy.
• Enjoys learning new accounting systems and processes.
• Is comfortable working in an environment where responsibilities and processes will continue to evolve.
• Wants to build a long-term career with a growing organization.

Required Qualifications

• 3+ years of accounting or accounts payable experience.
• Experience with invoice processing, account coding, reconciliations, job costing, or general accounting functions.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Excel, including Pivot Tables and VLOOKUP/XLOOKUP.
• Experience using an ERP or accounting system such as NetSuite, QuickBooks, SAP, Oracle, or similar platforms.
• Strong analytical, organizational, and communication skills.
• Ability to work effectively with accounting, operations, vendors, and project management teams.

Construction, mechanical contracting, HVAC, or project-accounting experience is strongly preferred but not required for the right candidate.

Preferred Qualifications

• Experience with project accounting, job costing, or construction accounting.
• Experience in commercial construction, mechanical contracting, HVAC, plumbing, refrigeration, or another project-based industry.
• Experience with construction accounting software such as Davisware Vision, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Experience with Work-in-Progress (WIP) reporting and percentage-of-completion accounting.
• Knowledge of lien waivers, retainage, subcontractor compliance, and 1099 reporting.
• Experience supporting multiple companies, locations, or regional operations.
• Familiarity with construction job-cost structures, cost codes, project forecasting, and budget management.
• Bachelor's degree in Accounting, Finance, or a related field.

Why Midway Mechanical Services?

Midway Mechanical Services is one of the nation's fastest-growing commercial mechanical contractors, providing HVAC, refrigeration, plumbing, and mechanical services across the western United States. With more than 700 employees across 20 offices in 9 states, we continue to invest in our people and provide outstanding opportunities for professional growth.

Our core values guide everything we do.

• Integrity
• Well-being
• Craftsmanship
• Teamwork
• Growth Mindset

Grow With Us

This position offers more than an opportunity to manage accounts payable.

You’ll have the opportunity to build valuable construction accounting experience while growing into a broader Project

Accountant role as Midway implements new systems and standardizes processes across its operating companies.

You’ll gain exposure to job costing, project financial reporting, WIP, forecasting, project profitability, and the financial side of commercial construction while working directly with Project Managers, Operations, and Finance.

If you’re looking for an accounting career with room to grow—and want to be part of a company that’s continuing to evolve, we’d love to hear from you.

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