Project Accountant – Commercial Construction

Woodac; Round Rock, Northern (TX, KY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Weekly Pay

Medical, dental, vision, and life

401(k) with company match

PTO up to 20 days

Paid holidays

Career growth

National HVAC/R projects

Job summary

Wood Air Conditioning & Plumbing is seeking a detail-oriented Project Accountant to support financial operations for commercial HVAC/R projects from our Round Rock, TX office. You will collaborate with Project Managers, field teams, customers, and the Regional Controller to ensure accurate billings, cost tracking, and timely financial reporting throughout the project lifecycle.

Responsibilities include preparing AIA billings, maintaining job cost and WIP data, and supporting payroll and closeout

Qualifications

• 2+ years of experience in accounting, bookkeeping, accounts payable/receivable, or related role.
• Experience in HVAC/R, construction, mechanical contracting, field service, or skilled-trades industry preferred.
• Experience with commercial construction or HVAC/R project accounting.
• Experience with progress billing, AIA billing, retainage, lien waivers, or percentage-of-completion accounting.

Responsibilities

• Prepare and issue project billings, including AIA-style pay applications, retainage tracking, and change order billing when applicable.
• Prepare lien waivers and other billing-related documentation as required by contract terms.
• Initiate and prepare job billing reports for Project Coordinators, review billing information for accuracy, and distribute invoices and lien waivers.
• Reconcile and distribute customer account statements.
• Manage accounts receivable activities, including applying payments, supporting collections, and responding to inquiries.
• Reconcile project budgets to actual costs monthly and identify variances and margin issues.
• Monitor Costs in Excess (CIE) and communicate potential cost issues to Project Managers and Regional Controller.
• Review PO accruals and back up PO processing within the system.
• Maintain accurate customer/vendor records in accounting and project management systems.
• Process approved job cost transfers per company procedures.
• Work with Project Coordinators to keep project information, costs, and billing up to date.
• Assist with payroll processing and labor allocations.
• Ensure compliance with contract billing, lien waiver collection, and retainage schedules.
• Maintain project financial records and review entries for completeness.
• Lead accounting portion of project closeout and finalization in systems.
• Identify discrepancies between estimated and actual project costs.
• Assist with monthly/year-end closing and project audits.
• Maintain compliance with company policies and accounting standards.

Skills

Attention to detail

Communication

Time management

Collaboration

Excel proficiency

AIA billing knowledge

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

Sage

NetSuite

ServiceTitan

Job description

Description

Project Accountant - Commercial Construction

Office-Based | Round Rock, TX | Supports National Projects

What We're Looking For

Wood Air Conditioning & Plumbing is seeking a detail-oriented Project Accountant to support the financial operations of our commercial HVAC/R service, installation, and construction projects.

Based in our Round Rock, TX office, this position will work closely with Project Managers, Project Coordinators, field teams, customers, vendors, and the Regional Controller to ensure projects are accurately billed, costs are properly tracked, and financial information remains current and accurate throughout the project lifecycle.

This is an excellent opportunity for an accounting professional who enjoys working closely with operations and wants to apply their accounting skills in a commercial HVAC/R and construction environment.

Why This Role Matters

Accurate project accounting is critical to the success and profitability of our national HVAC/R projects. In this role, you will help ensure that project costs, billings, collections, labor, and financial reporting accurately reflect the work being performed.

Your attention to detail and ability to identify discrepancies will help Project Managers and leadership make informed decisions, protect project margins, and ensure customers are billed accurately and on time.

What We Offer

• Salary: $65,000-$80,000, depending on experience
• Weekly Pay
• Medical, dental, vision, and life insurance
• Short- and long-term disability coverage
• 401(k) with company match - contribute 6%, receive 4%
• Up to 20 days of PTO based on experience
• Paid holidays
• Long-term career opportunity with a growing company
• Opportunity to support large-scale commercial HVAC/R projects nationwide

What You'll Do

• Prepare and issue project billings, including AIA-style pay applications, retainage tracking, and change order billing when applicable
• Prepare lien waivers and other billing-related documentation as required by contract terms
• Initiate and prepare job billing reports for Project Coordinators, review billing information for accuracy, and prepare and distribute customer invoices and lien waivers
• Reconcile and distribute customer account statements
• Manage accounts receivable activities, including applying customer payments, supporting collections efforts, and responding to customer account inquiries
• Reconcile project budgets to actual costs on a monthly basis and identify variances, cost overruns, and potential margin issues
• Monitor Costs in Excess (CIE) and communicate potential project cost issues to Project Managers and the Regional Controller
• Review purchase order accruals and serve as a backup for purchase order processing within the accounting/project management system
• Set up and maintain accurate customer and vendor records in accounting and project management systems
• Process approved job cost transfers in accordance with company procedures
• Work closely with Project Coordinators to ensure project information, costs, and billing are accurate and up to date
• Support Project Managers with billing, account, and customer-related communications
• Assist with payroll processing, including reviewing technician time entries and verifying proper job and labor allocations
• Monitor compliance with contract billing requirements, lien waiver collection, retainage requirements, and retainage release schedules
• Maintain accurate project financial records and review system entries for completeness and accuracy
• Lead the accounting-related portion of project closeout, including final billing, documentation, reconciliation, and project finalization in accounting and project management systems
• Identify and communicate discrepancies between estimated and actual project costs
• Assist with monthly and year-end closing processes
• Assist with project audits, cost certifications, and project closeout documentation
• Maintain compliance with company policies, contract requirements, and applicable accounting standards

What You Bring

• 2+ years of experience in accounting, bookkeeping, accounts payable/receivable, or a related accounting role
• Experience in HVAC/R, construction, mechanical contracting, field service, or another skilled-trades industry is preferred
• Experience with commercial construction or HVAC/R project accounting
• Experience with progress billing, AIA billing, retainage, lien waivers, or percentage-of-completion accounting
• Experience with job costing and project margin analysis
• Strong attention to detail and accuracy when working with financial and project information
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines
• Excellent written and verbal communication skills
• Strong Microsoft Excel skills; experience with VLOOKUPs, pivot tables, and other Excel functions is a plus
• Experience with accounting software and project management or field service platforms
• Ability to work effectively with Project Managers, Project Coordinators, customers, vendors, field personnel, and accounting team members
• Strong problem-solving skills and the ability to identify and communicate discrepancies

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field
• Familiarity with accounting or ERP systems such as QuickBooks, Sage, NetSuite, or similar platforms
• Familiarity with field service or project management platforms such as ServiceTitan
• Knowledge of Texas sales tax requirements related to service and installation work

Work Environment

• Primarily office-based in Round Rock, TX
• Standard business hours with occasional deadline-driven periods during month-end and year-end close
• Fast-paced environment supporting multiple active commercial HVAC/R projects
• Frequent collaboration with Project Managers, Project Coordinators, field teams, customers, vendors, and the accounting team

Who We Are

Wood Air Conditioning & Plumbing is a leading commercial HVAC and plumbing company with decades of proven success serving customers across the country. Our teams support large-scale commercial HVAC/R, refrigeration, installation, service, and retrofit projects for national clients, including Walmart.

Our traveling field teams execute projects nationwide, and we rely on a strong accounting and operations team behind the scenes to ensure projects are properly tracked, billed, and financially managed from start to finish.

Why Join Wood Air Conditioning & Plumbing?

If you have an accounting background and enjoy working at the intersection of finance, operations, and commercial construction, this is an opportunity to play an important role in the financial success of a growing HVAC/R organization.

You’ll work closely with project and operations teams while gaining valuable experience in job costing, project billing, construction accounting, accounts receivable, and project financial management.

#WD123