Regional Administrator

Brahma Group, Inc.; Salt Lake City (UT); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

401K plan

Medical/Dental/Vision package

Paid time off

Job summary

Brahma Group, Inc. in Salt Lake City is seeking a Regional Administrator to manage project support, invoicing, and administrative tasks in a hybrid hourly role.

You will coordinate with Project Managers, Engineers, and Superintendents to ensure accurate payroll, billing, and document control. The role requires strong organizational skills, the ability to handle multiple deadlines, and excellent communication.

Qualifications

• At least 4 years of administrative experience
• High school diploma or GED required; Bachelor's preferred
• Must be able to manage multiple tasks and re-prioritize workloads
• Experience with construction projects is a plus

Responsibilities

• Create new projects in the Company's database
• Issue purchase orders and track equipment
• Coordinate equipment rentals for projects
• Compile weekly timesheets for payroll
• Perform project cost tracking (payroll, purchasing, equipment)
• Provide admin support to Project Managers and Superintendents
• Create/update/change orders
• On-site admin and project management during shutdowns, payroll and workforce coordination

Skills

Time management

Communication

MS Office

Multitasking

Teamwork

Education

High school diploma

Bachelor's degree preferred

Tools

MS Office Suite

Job description

Brahma Group, Inc. (BGI), a JT Thorpe Group company, is a world-class industrial contractor providing comprehensive mechanical construction, project management, engineering, piping, maintenance, and industrial cleaning services across a wide range of industries.

We are looking for a highly organized and detail-oriented Regional Administrator who is a motivated self-starter with a passion for delivering high-quality work. This role requires the ability to manage numerous deadlines, prioritize tasks effectively, and maintain accuracy in a dynamic work environment.

Interaction with BGI internal managers and external customers will be required, so excellent people skills are critical.

Specific job duties may include but are not limited to:

Project Support

• Create new projects in the Company's database
• Issue Purchase orders in the Company's database
• Track Company equipment issued to project
• Coordinate equipment rentals for projects using Company's preferred vendor system
• Compile weekly timesheets and submit to Accounting for payroll processing
• Perform cost tracking for project spending including payroll, purchasing and equipment
• Provide administrative support to Project Managers, Engineers, Construction Managers, and Superintendents to support successful project execution.
• Create, update, and track project change orders
• Shutdown SupportProvide on-site administrative and project management support during scheduled shutdowns as needed, including payroll/timekeeping, documentation, workforce coordination, and other project administrative activities.

Invoicing

• Build invoices from project timesheets
• Coordinate review of invoicing with project management
• Submit invoicing to customer
• Manage progress billing and coordinate with Accounts Receivable
• Monitor project revenues and billing against established budget
• Establish new customers in corporate payment system

Required Knowledge, Qualifications and Abilities:

• At least 4 years' administrative experience required; experience as an office manager or lead administrator preferred
• High school diploma or GED required; bachelor's degree in business or related field preferred
• Candidate must be able to work on multiple tasks simultaneously while re-prioritizing workload and switching between tasks as needed
• Applicants must have a strong work ethic
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Good communications skills and ability to work with diversity of people
• Ability to work independently and in a team environment
• Must be able to pass a federal background check
• Experience with construction projects preferred

BENEFITS

• 401K plan with company match
• Full medical / dental / vision package to fit your needs
• Paid time off (16 days)

The Regional Administrator will work from BGI's Salt Lake City Regional Office. This is hybrid hourly position with 40+ hours per week.