Business Administrator

Griffin Fluid Management; Houston (TX); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Griffin Retirement Plan

Disability and Life Insurance

Health Savings Accounts

Paid Time Off

Tuition Benefits

Job summary

Griffin Fluid Management is seeking a Business Administrator to support operational consistency, drive process improvements, and coordinate cross-departmental initiatives across operations, accounting, and administration.

The role involves handling confidential information, streamlining workflows, and promoting accountability throughout the organization. Strong Microsoft Office skills and English proficiency are essential.

Qualifications

• High school diploma or equivalent required.
• Must read, write and speak English.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Acts as a travel administrator in Engine.
• Organizes and prioritizes large volumes of information and calls.
• Handles confidential and non-routine information when necessary.
• Serve as a liaison between Accounts Payable, Accounting, HR, and Operations to improve communication, streamline workflows, and help ensure adherence to company procedures.
• Assists with weekly timekeeping and reporting for the office location.
• Responsible for coordinating and generating purchase order numbers for the Branch Manager and communicating with the Accounts Payable department.
• Ensure that project billings are issued to customers and assist with the payment collections as needed.
• Assists with licensing and permitting.
• Document and maintain current operational and accounting-related processes and procedures to ensure consistency and continuity across departments.
• Assist in identifying operational inefficiencies and collaborating with Operations and Accounting teams to develop and implement process improvements and solutions.
• Support the rollout, enforcement, and maintenance of company-wide standards and procedures related to customer invoicing, job creation procedures, and the full cycle management of Purchase Orders (POs), including PO creation, management, reconciliation, and cleanup.
• Serve as the Subject Matter Expert (SME) for customer invoicing procedures, including assisting with the proper selection and coordination of product IDs, billing structures, and invoicing standards.
• Assist with training and ongoing support for the Rental Division related to PO creation procedures, customer invoicing processes, and company standards as needed.
• Promote accountability, organization, and process consistency while supporting team members and encouraging continuous improvement initiatives.

Skills

English proficiency

Communication

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Salesforce

ERP systems

Job description

As a Business Administrator, you will play a key role in supporting operational consistency, process improvement, communication between departments, and the development of company-wide standards. This position is intended to help strengthen collaboration between operations, accounting, and administrative functions while promoting accountability and efficiency across the organization. This role will also respond to non-routine correspondence and assemble highly confidential and sensitive information. This role deals with a diverse group of important external callers as well as internal contacts at all levels of the organization.

Job Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Act as a travel administrator in Engine.
• Organizes and prioritizes large volumes of information and calls.
• Handles confidential and non-routine information when necessary.
• Serve as a liaison between Accounts Payable, Accounting, HR, and Operations to improve communication, streamline workflows, and help ensure adherence to company procedures.
• Assists with weekly timekeeping and reporting for the office location.
• Responsible for coordinating and generating purchase order numbers for the Branch Manager and communicating with the Accounts Payable department.
• Ensure that project billings are issued to customers and assist with the payment collections as needed.
• Assists with licensing and permitting.
• Document and maintain current operational and accounting-related processes and procedures to ensure consistency and continuity across departments.
• Assist in identifying operational inefficiencies and collaborating with Operations and Accounting teams to develop and implement process improvements and solutions.
• Support the rollout, enforcement, and maintenance of company-wide standards and procedures related to customer invoicing, job creation procedures, and the full cycle management of Purchase Orders (POs), including PO creation, management, reconciliation, and cleanup.
• Serve as the Subject Matter Expert (SME) for customer invoicing procedures, including assisting with the proper selection and coordination of product IDs, billing structures, and invoicing standards.
• Assist with training and ongoing support for the Rental Division related to PO creation procedures, customer invoicing processes, and company standards as needed.
• Promote accountability, organization, and process consistency while supporting team members and encouraging continuous improvement initiatives.

Required Experience

• Must have a high school diploma or equivalent.
• Must have the ability to read, write and speak in English.
• Must be proficient in Microsoft Office Suite.

Preferred Experience

• Minimum 1-2 years’ experience in the construction industry would be an asset.
• Prior Salesforce and ERP experience preferred.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Benefits

• Employees may choose from several benefit plan options.
• Access to the Griffin Retirement Plan.
• Disability and life insurance.
• Health savings accounts.
• Paid time off.
• Full-time employees may also be eligible for tuition benefits.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Title and/or Salary may be adjusted based on the applicant's experience or skills.