Regional Administrative Specialist I

Massachusetts Department of Public Health; Middleborough (MA); On-site; USD 58,000 - 82,000; Full time

Job summary

Massachusetts Department of Developmental Services is seeking an Office Support Specialist I for the Southeast Regional Office in Middleborough, MA.

The role provides administrative and operational support to the Regional Operations Manager, Contracts Manager, Business Office Manager, and Budget Director, ensuring efficient day-to-day operations and serving as a primary contact for internal and external stakeholders.

Qualifications

• Two years of full-time administrative work experience or equivalent.
• Experience in public-sector or state agency preferred.
• Associate's or higher degree substitutions per policy are allowed.

Responsibilities

• Provide administrative support to Regional Operations Manager, Contracts Manager, Business Office Manager and Budget Director.
• Coordinate records management and off-site storage.
• Prepare reports and maintain data in databases and spreadsheets.
• Schedule meetings and maintain notes and follow-up.
• Supervise Clerk III and assign work.
• Coordinate cell phone accounts and billing.
• Oversee surplus property activities.
• Assist with onboarding/offboarding processes.

Skills

Microsoft Office

Organizational skills

Communication skills

Detail-oriented

Education

Associate's degree in business administration

Associate's degree in other field

Tools

MMARS

HR/CMS

Agency information systems

Job description

Massachusetts Department of Developmental Services is seeking an Office Support Specialist I for the Southeast Regional Office in Middleborough, MA.

The role provides administrative and operational support to the Regional Operations Manager, Contracts Manager, Business Office Manager, and Budget Director, ensuring efficient day-to-day operations and serving as a primary contact for internal and external stakeholders.