Administrative Operations Specialist II

Massachusetts Department of Public Health; Hathorne (MA); On-site; USD 64,000 - 91,000; Full time

Job summary

Massachusetts Department of Developmental Services (DDS) is seeking an Office Support Specialist II for Hogan Regional Center to handle administrative and clerical duties in the Area Office, supporting the Area Director, Assistant Area Director and Service Coordinator Supervisors.

The role requires sound judgment with confidential information, strong scheduling, document preparation, minutes, and reporting using Meditech; duties include census, admissions, discharges, and daily operations for NE

Qualifications

• Three years of full-time or equivalent administrative experience.
• Substitutions allow an Associate's degree in business administration, public administration or related field.
• Educational substitutions limited to a maximum of two years of required experience.

Responsibilities

• Provide general office and clerical support to the Area Director, Assistant Area Director and Service Coordinator Supervisors.
• Prepare agendas and transcribe notes/minutes for meetings for HRC and NE Region.
• Maintain confidential files and handle mail, messages and document preparation.
• Prepare census, admissions, discharges, and reports using Meditech.
• Coordinate scheduling and daily operations for NE Region and Hogan Regional Center.

Skills

Administrative experience

Clerical duties

Scheduling meetings

Education

Associate's degree in business/public administration

Associate's degree in other field

Tools

Meditech

MS Office

Job description

Massachusetts Department of Developmental Services (DDS) is seeking an Office Support Specialist II for Hogan Regional Center to handle administrative and clerical duties in the Area Office, supporting the Area Director, Assistant Area Director and Service Coordinator Supervisors.

The role requires sound judgment with confidential information, strong scheduling, document preparation, minutes, and reporting using Meditech; duties include census, admissions, discharges, and daily operations for NE