Regional Administrative Specialist

State of Louisiana; Louisiana (MO); Hybrid; USD 38,000 - 54,000; Full time

Job summary

The Louisiana Department of Health (OAAS) is seeking an experienced Administrative Specialist to support the Program Operations Regional Manager and PSH Program Manager at the OAAS Regional Office in New Orleans. The role emphasizes high-level administrative duties to ensure OAAS programs serving the elderly and adults with disabilities run efficiently and according to policy.

The ideal candidate will demonstrate excellent written and verbal communication, problem-solving skills, and the ability

Qualifications

• Excellent written and verbal communication skills.
• Ability to multi-task and produce requests on short notice.
• Promotes change and adaptability and organizes workload.
• Knowledge of NVRA reporting requirements is a plus.

Responsibilities

• Answering phone lines and triaging/forwarding calls appropriately.
• Managing email inboxes and forwarding relevant messages.
• Tracking and reporting NVRA documents/data per policy.
• Completing payroll and timekeeping for OAAS regional staff.
• Using Adobe Pro to merge, stamp, and assemble documents.
• Ordering supplies and maintaining inventory for office efficiency.
• Processing PSH applications and entering data in the database.
• Scheduling appointments via Outlook and Zoom.

Skills

Communication

Problem-solving

Organization

Multi-tasking

Tools

Microsoft Office

SharePoint

LEO

Zoom

Adobe Acrobat Pro

Job description

The Louisiana Department of Health (OAAS) is seeking an experienced Administrative Specialist to support the Program Operations Regional Manager and PSH Program Manager at the OAAS Regional Office in New Orleans. The role emphasizes high-level administrative duties to ensure OAAS programs serving the elderly and adults with disabilities run efficiently and according to policy.

The ideal candidate will demonstrate excellent written and verbal communication, problem-solving skills, and the ability