Regional Administrative & Operations Specialist

Pediatrics-Plus; Little Rock (AR); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

State of the Art Facilities & Tech

Travel to multiple sites (Little Rock,

Hours: 7:30 AM - 4:30 PM

Job summary

Pediatrics Plus seeks a Regional Administrative Team Specialist to oversee site operations across central Arkansas. You will travel to multiple sites, manage front desk duties, greet families, and coordinate scheduling for ABA and classroom services. Strong communication and organizational skills are essential.

You will handle paperwork between sites, maintain records, and support administrative leaders. A high school diploma is required; a bachelor’s degree is preferred, with 3+ years in a

Qualifications

• High school diploma or equivalent (bachelor preferred).
• 3+ years experience in a related field preferred.
• Excellent communication and organizational skills.

Responsibilities

• Travel to assigned site to support administrative team lead or site support specialist.
• Provide front desk coverage each day and demonstrate customer service and process knowledge.
• Greet children and families and direct them as needed.
• Check in clients, family, and visitors via software and communicate with leadership.
• Answer calls for therapy and preschool operations; provide support or transfer as needed.
• Manage scheduling for ABA services and classroom coverage.
• Provide Welcome and Enrollment Packet to families and ensure payments are received per funding source.
• Process paperwork between site and central administrative team as outlined in manuals.
• Fulfill requests for medical records.
• Manage mail, scanning, and distribution.
• Update scheduling software and communicate cancellations.
• Maintain waiting lists via family communications.
• Prepare onboarding materials for new clients.
• Create badges for new employees and students.
• Update mailboxes, rosters, and classroom schedules.
• Collect and file classroom rosters, diaper charts, and attendance; order supplies.
• Ensure monthly theme reminders and Team Member of the Month tasks are completed.
• Coordinate Medicaid transportation forms and related paperwork.

Skills

Communication

Organization

Computer skills

Multitasking

Attention to detail

Professionalism

Teamwork

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Pediatrics Plus seeks a Regional Administrative Team Specialist to oversee site operations across central Arkansas. You will travel to multiple sites, manage front desk duties, greet families, and coordinate scheduling for ABA and classroom services. Strong communication and organizational skills are essential.

You will handle paperwork between sites, maintain records, and support administrative leaders. A high school diploma is required; a bachelor’s degree is preferred, with 3+ years in a