Regional Administrative Assistant (Nonprofit) Hybrid 24h/wk

The Trustees of Reservations; Stockbridge (MA); Hybrid; USD 29,000 - 37,000; Part time

Benefits offered by this job

Sick time 15 days

Vacation 20 days

12 holidays, 3 floating

401k with 5% match

Museum admissions discounts

Discounted merchandise

Day of Wonder

Day of Service

Job summary

The Trustees of Reservations is seeking a Regional Administrative Assistant in Stockbridge, MA to support regional staff and help ensure day-to-day operations run smoothly across multiple properties.

In this 24-hour-per-week, hybrid role you will assist with payroll, purchasing, scheduling, records, and internal communications, reporting to the Western Hills & Berkshires Regional VP, while collaborating with statewide teams to build consistency across statewide systems.

Qualifications

• Previous administrative or office support experience required.
• Nonprofit or operations experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to regional staff, including scheduling meetings, maintaining calendars, and preparing correspondence.
• Assist with payroll processing, purchasing requests, invoicing, and expense tracking in accordance with Trustees procedures.
• Maintain organized and accurate electronic and paper files, databases, and records.
• Support seasonal hiring and onboarding, including coordinating paperwork and staff communications.
• Serve as a point of contact for internal and external inquiries and direct requests appropriately.
• Assist with administrative coordination for programs, events, and regional meetings.
• Order and track office and operational supplies as needed.
• Provide general administrative and operational support across the region, including occasional assistance at regional properties.
• Work with statewide support teams within the organization to build consistency across statewide systems.

Skills

Organizational skills

Written and verbal communication

Microsoft Office

Google Workspace

Multitasking

Teamwork

Travel between properties

Job description

The Trustees of Reservations is seeking a Regional Administrative Assistant in Stockbridge, MA to support regional staff and help ensure day-to-day operations run smoothly across multiple properties.

In this 24-hour-per-week, hybrid role you will assist with payroll, purchasing, scheduling, records, and internal communications, reporting to the Western Hills & Berkshires Regional VP, while collaborating with statewide teams to build consistency across statewide systems.