Regional Admin Specialist — Hybrid, 24hrs (Nonprofit)

The-Trustees-of-Reservation; Stockbridge (MA); Hybrid; USD 29,000 - 37,000; Part time

Job summary

The Trustees of Reservations in Stockbridge, MA is seeking a Regional Administrative Assistant to provide essential administrative and operational support for regional staff and properties. This role focuses on payroll, purchasing, scheduling, recordkeeping, and coordination of programs and events.

You will work closely with regional leadership and site staff, contributing to efficient day-to-day operations and statewide system consistency.

Qualifications

• Previous administrative or office support experience required; nonprofit or operations experience preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to travel occasionally between properties within the region.

Responsibilities

• Provide administrative support to regional staff, including scheduling meetings, maintaining calendars, and preparing correspondence.
• Assist with payroll processing, purchasing requests, invoicing, and expense tracking in accordance with Trustees procedures.
• Maintain organized and accurate electronic and paper files, databases, and records.
• Support seasonal hiring and onboarding, including coordinating paperwork and staff communications.
• Serve as a point of contact for internal and external inquiries and direct requests appropriately.
• Assist with administrative coordination for programs, events, and regional meetings.
• Order and track office and operational supplies as needed.
• Provide general administrative and operational support across the region, including occasional assistance at regional properties.
• Work with statewide support teams within the organization to build consistency across statewide systems.

Skills

Administrative experience

Organizational skills

Written and verbal communication

Independence and collaboration

Public service interest

Travel between properties

Tools

Microsoft Office

Google Workspace

Job description

The Trustees of Reservations in Stockbridge, MA is seeking a Regional Administrative Assistant to provide essential administrative and operational support for regional staff and properties. This role focuses on payroll, purchasing, scheduling, recordkeeping, and coordination of programs and events.

You will work closely with regional leadership and site staff, contributing to efficient day-to-day operations and statewide system consistency.