Regional Admin & Logistics Lead (Hybrid)

SWCA Environmental Consultants; Half Moon Bay (CA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

SWCA Environmental Consultants seeks a dynamic Operations Administrator to support our Northern/Central California offices, including Sacramento, Half Moon Bay, San Francisco, and San Luis Obispo. This role oversees administrative and logistics staff and drives efficient operations for the region.

The ideal candidate has strong people management, process improvement, time management, and customer service skills, with experience coordinating safety, vendor relations, onboarding, and office

Qualifications

• High school diploma or equivalent.
• Three years of progressively responsible administration experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Prior executive administrative support to Vice President or upper management.

Responsibilities

• Oversees reconciliation of lodging, rental vehicles, and office invoices—including utilities and internet—by implementing efficient tracking systems and collaborating with finance teams.
• Manages comprehensive new hire onboarding processes, facilitates orientation sessions, and ensures consistent integration of new employees into the team.
• Manages procurement and office administration functions and coordinates maintenance, repairs, building access security, and vendor relationships to ensure office equipment and supplies are maintained.
• Organizes and supports event and meeting planning, coordinating all logistics, materials, and resources.
• Administers employee lifecycle activities, including processing employee change forms, managing equipment returns, and liaising with Human Resources.
• Coordinates recruitment with administrative managers to support requisition processes, participate in candidate selection and interviewing, and assist in hiring local administrative staff.
• Provides advanced travel and logistics support and management for specialized field equipment.
• Acts as a key liaison with external vendors and service providers, negotiating contracts and managing vendor relationships.
• Develops and oversees office safety and compliance programs, coordinating training and audits.

Skills

People skills

Communication

Problem solving

Team collaboration

Time management

Education

Bachelor's degree in Business Administration or related field

High school diploma

Tools

Microsoft Office

Job description

SWCA Environmental Consultants seeks a dynamic Operations Administrator to support our Northern/Central California offices, including Sacramento, Half Moon Bay, San Francisco, and San Luis Obispo. This role oversees administrative and logistics staff and drives efficient operations for the region.

The ideal candidate has strong people management, process improvement, time management, and customer service skills, with experience coordinating safety, vendor relations, onboarding, and office