Referral Management Specialist - Neighbors Pediatrics (West Ashley)

MUSC; South Carolina; On-site; USD 21,000 - 30,000; Full time

Job summary

Medical University of South Carolina seeks a Referral Management Specialist to schedule appointments across several specialties within a high-volume call center. You will triage calls, coordinate referrals, and serve as the primary patient advocate, ensuring accurate data collection and smooth communication with clinical teams.

The role emphasizes excellent customer service, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent and two years’ experience in a Medical Office, Call Center, or customer service environment.
• Ability to prioritize and coordinate multiple tasks in a busy environment.
• Strong verbal and written communication skills.

Responsibilities

• Schedule appointments across multiple specialties within a call center environment.
• Triage patient calls and refer to appropriate clinical team.
• Collect and verify demographic, insurance, and contact information to complete patient profiles.

Skills

Scheduling

Customer service

Call center

Education

High school diploma

Tools

Windows

Excel

Intranet/Internet navigation

Job description

Job Description Summary

MUSC Community Physicians (MCP) is an entity within the Medical University of South Carolina that provides healthcare to patients within the rural health network throughout the state of South Carolina.

This role acts as an expert in all areas of healthcare scheduling and access as they pertain to provider-specific templates and specialties. The position collaborates closely with departmental, clinical, physician, and division staff to assist potential customers in navigating the system to obtain access and referral information for medical care at MUSC.

Why You’ll Love Working Here:

• Monday–Friday
• Predictable daytime schedule
• Weekends free
• Better work-life balance
• Generous Paid Time Off

Outstanding Benefits:

• Affordable medical insurance
• FREE employee dental insurance
• Vision insurance starting around $6/month
• Short-term disability
• Long-term disability
• Optional term life insurance starting around $0.40/month

Retirement Benefits That Work for You:

MUSC Community Physicians contributes 5.15% of your eligible salary directly into your SHARP retirement account.

The best part? That contribution comes from MUSC—not your paycheck. You are not required to contribute your own money to receive the employer contribution.

Additional retirement savings options include:

• 401(k)
• 403(b)
• 457 Plan

Grow Your Career:

• Tuition reimbursement
• Certification bonus opportunities
• Continuing education
• Professional development
• Opportunities to grow across MUSC Health throughout South Carolina

Entity

MUSC Community Physicians (MCP)

Worker Type

Employee

Worker Sub-Type

Regular

Cost Center

CC005454 MCP – Neighbors Pediatrics West Ashley

Pay Rate Type

Hourly

Pay Grade

Health-21

Scheduled Weekly Hours

40

Job Description

The Referral Management Specialist reports directly to the Call Center Manager. Under general supervision, the Referral Management Specialist I is responsible for scheduling appointments across various specialties, which includes their primary assigned service, a secondary specialty/service, and a tertiary specialty/service, all within a call center environment that utilizes an automated scheduling system.

The triage of patient calls is conducted according to established algorithms, which involve addressing inquiries, resolving issues, and referring patients to the appropriate clinical team for any clinical matters as necessary. This position acts as the primary advocate for patients, facilitating communication between the medical team and the patient by coordinating their requests and meeting their needs during a single phone call.

Moreover, this role entails the responsibility of keeping current knowledge of all services and protocols, which includes, but is not limited to, handling incoming scheduling and clinical calls, managing faxes, and processing referrals. It also involves the meticulous collection of accurate data, which encompasses demographic information, physician details, insurance, employment, next of kin, emergency contacts, and other miscellaneous information essential for completing the patient's profile. This position exemplifies the highest standards of customer service, attentiveness, and consideration in every aspect.

Additional Job Description

Minimum Training and Education: High school diploma or equivalent (GED) and two years’ experience in a Medical Office, Call Center, and/or customer service business environment is required. The ability to prioritize and coordinate multiple tasks in a busy environment is necessary. Experience with computers and technology including Windows, Excel, and Intranet/Internet navigation tools, as well as system content, is essential. Strong demonstrated verbal, written, problem solving and presentation skills. Ability to work in a self-directed manner while interacting with patients, physicians and departmental partners.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees