Recruitment Operations Specialist

Maximus; Pittsburgh (Allegheny County); Remote; USD 60,000 - 80,000; Full time

Job summary

Maximus is seeking an intern for its HR department to support recruitment efforts and maintain employee records. The position includes assisting in special projects, managing documents, and ensuring a positive candidate experience. Ideal candidates are currently enrolled in a related degree program and possess strong communication and organizational skills.

Qualifications

• Currently enrolled in an accredited college or university.
• Must have completed 2 years of coursework.
• Skilled in standard computer applications.

Responsibilities

• Assist in special projects in HR department.
• Provide full life cycle recruitment support.
• Ensure excellent candidate experience throughout the recruiting process.

Skills

Interpersonal communication

Customer service

Teamwork

Detail-oriented

Education

Pursuing a degree in Human Resources or related field

Tools

MS Office Suite

PowerPoint

Excel

Outlook

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, as well as ensuring access to relevant systems, distribution lists, etc. - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Provide support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
7. Support the design, development, and implementation of recruitment projects and programs, along with multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative.
8. Attend and facilitate job fairs, community activities, and other public and departmental recruitment-related events.
9. Coordinate and facilitate staffing agency portal maintenance with the managed service provider (MSP) for full-time (FTE) hires and contingent staffing needs.

Minimum Requirements

• Currently enrolled in an accredited college or university and pursuing a college degree in a related major including human resources, psychology, industrial-organizational development, communication, business administration, social work, or similar field.
• Must have completed 2 years of coursework.
• Ability to perform comfortably in a deadline-oriented work environment.
• Skilled in standard computer applications and platforms such as Outlook and MS Office Suite, PowerPoint, and Excel.
• Excellent interpersonal communication, teamwork, and customer service skills.
• Demonstrated ability to juggle multiple priorities with superior attention to detail.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market, and internal value analysis including seniority and merit systems, as well as internal pay alignment. Salary is just one component of the total compensation package, which may also include incentives, awards, and benefits such as health insurance, life and disability insurance, retirement plans, paid holidays, and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant experience. Salary history will not be used in determining compensation. Maximus will comply with all regulatory wage and salary requirements.

Remote: Yes