Recruitment Operations Specialist

Maximus; Salt Lake City (UT); Remote; USD 40,000 - 55,000; Full time

Job summary

Maximus seeks a dedicated intern to support its HR department in Salt Lake City. This role focuses on recruitment processes, employee record maintenance, and preparing reports. The ideal candidate will be pursuing a degree in human resources or a related field with strong interpersonal and organizational skills. The internship offers a chance to learn in a dynamic environment while contributing to recruitment and administrative processes.

Benefits

Health insurance

Retirement plans

Paid holidays

Life and disability coverage

Qualifications

• Must have completed at least 2 years of coursework.
• Ability to perform comfortably in a deadline-oriented environment.
• Demonstrated ability to manage multiple priorities.

Responsibilities

• Assist in full life cycle recruitment support including interview coordination.
• Maintain employee records and prepare standard reports.
• Train new team members on systems and processes.

Skills

Interpersonal communication

Teamwork

Customer service

Attention to detail

Time management

Education

Currently enrolled in an accredited college or university in human resources or related field

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, as well as ensuring access to relevant systems, distribution lists, etc. - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Provide support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
7. Support the design, development, and implementation of recruitment projects and programs, along with multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative.
8. Attend and facilitate job fairs, community activities, and other public and departmental recruitment-related events.
9. Coordinate and facilitate staffing agency portal maintenance with the managed service provider (MSP) for full-time (FTE) hires and contingent staffing needs.

Minimum Requirements

• Currently enrolled in an accredited college or university and pursuing a degree in a related field such as human resources, psychology, industrial-organizational development, communication, business administration, social work, or similar.
• Must have completed at least 2 years of coursework.
• Ability to perform comfortably in a deadline-oriented work environment.
• Proficient in standard computer applications such as Outlook, MS Office Suite, PowerPoint, and Excel.
• Excellent interpersonal communication, teamwork, and customer service skills.
• Demonstrated ability to manage multiple priorities with attention to detail.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or other legally protected characteristics.

Pay Transparency

Maximus's compensation is based on factors including location, education, experience, work quality, travel requirements, market conditions, and internal pay systems. Salary is one component of total compensation, which may include incentives, awards, and benefits such as health insurance, life and disability coverage, retirement plans, paid holidays, and time off. Salary ranges may vary based on contract specifics but will align with job duties and experience. Salary history is not considered in compensation decisions. Maximus complies with all applicable wage and salary regulations.

Remote: Yes