US - Medical Event Operations Specialist-Mid

The Fountain Group; Town of Texas (WI); Remote; USD 60,000 - 80,000; Full time

Job summary

A prominent client of a leading company seeks a Medical Event Operations Specialist to plan and manage events related to Medical Education. This fully remote role requires experience in event planning, compliance, and logistics coordination to ensure high-quality delivery and a positive customer experience. Ideal candidates will have a bachelor's degree and 2-4 years of relevant experience in the medical field.

Qualifications

• Bachelor's degree required.
• 2-4 years of meeting planning experience, preferably in the medical industry.
• Cvent Certification preferred.

Responsibilities

• Manage event planning for Medical Education courses and Advisory Board Meetings.
• Prepare budgets, coordinate logistics, and ensure compliance.
• Oversee client experience from conception to post-event review.

Skills

Event Management

Logistics Coordination

Contract Negotiation

Compliance Management

Client Relationship Management

Education

Bachelor's degree

Tools

Cvent Event Management Certification

CERTAIN Event Management software

Job description

The Fountain Group is currently seeking a Medical Event Operations Specialist for a prominent client. This position is remote. Details are as follows:

Job Description:

• Salary: $29.00 - $33.00 /HR based on experience
• 2-year contract with potential for extension or conversion based on performance and budget (Fully remote)
• Responsible for all aspects of meeting planning for Medical Education programs, acting as a business partner with Medical Education and other internal functions to ensure high-quality delivery and excellent customer experience

Responsibilities include:

• Event Management Planning:
• Manage event planning for Medical Education courses, Advisory Board Meetings, and Innovation Councils
• Prepare budgets and monitor expenditures
• Coordinate logistics with vendors, hotels, and meeting staff for pre-planning, onsite execution, and post-event activities, with meetings ranging from 40-100 attendees
• Conduct site selection, create and send RFPs, review proposals
• Build relationships with hotel and AV partners, stay updated on industry trends
• Ensure compliance with healthcare regulations and laws
• Handle issues during events
• Negotiate contracts and manage changes to bookings
• Provide reports on logistics and attendance
• Oversee client experience from conception to post-event review
• Lead pre-event meetings and site visits

Reporting and Compliance:

• Manage regulatory reporting such as Open Payments
• Maintain high standards of ethics and compliance

Additional duties:

• Perform other related tasks as required
• Stay current with industry trends and proactively address operational challenges

Qualifications:

• Bachelor's degree required
• 2-4 years of meeting planning and coordination experience, preferably in the medical industry
• Cvent Event Management Certification preferred
• Experience with CERTAIN Event Management software preferred
• Domestic travel required 25%

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