Recruitment Office Coordinator

VPNE Parking Solutions LLC; Boston, Northern (MA, KY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

VPNE Parking Solutions LLC in Boston, MA is seeking an Office Admin to organize documents, manage correspondence, and support the recruitment team. The role requires attention to detail, strong English communication, and the ability to multitask to keep the office running smoothly.

You will coordinate interviews, maintain candidate records, assist onboarding, and help organize recruitment events. Proficiency with Microsoft Office and professional, customer-focused communication are essential.

Qualifications

• 1 year of experience as office administrator, office assistant or similar role.
• Proficient in English both verbally and written.
• High School Diploma or GED; Associates/Bachelor's degree preferred.

Responsibilities

• Provide administrative support to the recruitment team, including managing calendars, scheduling interviews, and handling correspondence.
• Maintain accurate and up-to-date records of candidate information, ensuring confidentiality and data protection policies.
• Serve as a point of contact for job applicants, answering inquiries and providing information about the recruitment process.
• Collaborate with HR and hiring managers to facilitate onboarding for new hires, ensuring documentation is completed.
• Assist in organizing job fairs, recruitment events, and other activities to attract candidates to apply.
• Coordinate interviews between candidates and hiring managers, ensuring a smooth process.
• Work with the recruitment team to promote diversity and inclusion in the hiring process.
• Manage office supplies, equipment, and other resources to ensure smooth operation of the recruitment office.

Skills

Calendar management

Interview scheduling

Data entry

Communication

Multitasking

Microsoft Office

Education

High School Diploma

Associates/Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

VPNE Parking Solutions LLC in Boston, MA is seeking an Office Admin to organize documents, manage correspondence, and support the recruitment team. The role requires attention to detail, strong English communication, and the ability to multitask to keep the office running smoothly.

You will coordinate interviews, maintain candidate records, assist onboarding, and help organize recruitment events. Proficiency with Microsoft Office and professional, customer-focused communication are essential.