Recruitment Coordinator

The Davis Companies; United States; On-site; USD 52,000 - 70,000; Full time

Job summary

The Davis Companies is seeking a Talent Acquisition Coordinator to support a high-volume recruiting team with a focus on delivering an exceptional candidate experience. You will coordinate complex schedules, partner closely with recruiters, hiring managers and candidates, and help move candidates seamlessly from interview scheduling through screening.

This role requires SAP SuccessFactors experience and thrives in a fast-paced environment where attention to detail and timely communication are

Qualifications

• Experience coordinating high-volume interviews and complex schedules.
• Familiarity with SAP SuccessFactors or similar ATS is required.
• Excellent communication with recruiters, hiring managers and candidates.

Responsibilities

• Coordinate high-volume interview scheduling across multiple time zones.
• Partner with recruiters, hiring managers and HR to ensure a smooth hiring experience.
• Manage candidate communications, interview confirmations and scheduling changes.
• Arrange travel and onsite logistics as needed.
• Track background checks and drug screenings through vendors.
• Support pre-employment contingencies and adverse action processes.

Skills

Recruiting coordination

Multi-timezone scheduling

Candidate communications

Stakeholder management

Background checks coordination

Tools

SAP SuccessFactors

Job description

SAP SuccessFactors experience is required.

Are you a highly organized recruiting professional who thrives in a fast-paced environment? We're seeking a Talent Acquisition Coordinator to play a critical role in delivering an exceptional candidate experience while supporting a high-volume recruiting team. This position is ideal for someone who enjoys coordinating complex schedules, managing multiple priorities, and partnering closely with recruiters, hiring managers, and candidates throughout the hiring process.

As a Talent Acquisition Coordinator, you'll serve as the backbone of the hiring process, ensuring candidates move seamlessly from interview scheduling through pre-employment screening.

Key Responsibilities:

• Coordinate high-volume interview scheduling, including multi-panel and executive-level interviews across multiple time zones
• Partner with recruiters, hiring managers, and HR teams to ensure an efficient and positive hiring experience
• Manage candidate communications, interview confirmations, agendas, and scheduling changes
• Arrange travel and logistics for onsite interviews when needed
• Handle last-minute interview updates and scheduling adjustments with professionalism and urgency
• Coordinate interview debrief sessions and maintain alignment among stakeholders
• Initiate and track background checks and drug screenings through third-party vendors
• Monitor pre-employment contingencies and support adverse action processes