Human Resources Coordinator

Aegis Worldwide; Warsaw (IN); On-site; USD 55,000 - 78,000; Full time

Job summary

Aegis Worldwide is seeking a Talent Acquisition Coordinator to support a fast-growing organization during a major hiring expansion. You will coordinate interviews, manage onboarding timelines, and act as a central point for candidates, hiring managers, HR teams, and recruiting partners.

The role emphasizes strong scheduling, meticulous recordkeeping, and adherence to pre-employment checks while keeping candidates informed.

Qualifications

• Previous experience in recruiting coordination, HR coordination, talent acquisition, staffing, onboarding, or a similar role.
• Strong organizational and time-management skills.
• Excellent scheduling and coordination abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Comfortable working with changing priorities and processes.
• High-energy, proactive approach to work.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Coordinate interviews and manage interview schedules.
• Communicate with candidates throughout the hiring process.
• Manage onboarding workflows and timelines.
• Track background checks, drug screenings, I-9s, and other pre-employment requirements.
• Maintain accurate and organized candidate records.
• Utilize HRIS/ATS systems to track candidate progress.
• Support hiring meetings and recruiting check-ins.
• Help ensure candidates are fully prepared for onboarding and orientation.

Skills

Recruiting coordination

HR coordination

Talent acquisition

Onboarding

Scheduling

Time management

Communication

Attention to detail

Adaptability

Degree preferred

Education

Associate's or Bachelor's degree preferred

Tools

Workday

HRIS/ATS

Job description

We are seeking a highly organized and energetic Talent Acquisition Coordinator to support a rapidly growing organization during a significant hiring and workforce expansion.

This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and is comfortable working with candidates, hiring managers, HR teams, and recruiting partners.

The Talent Acquisition Coordinator will serve as a key coordination point throughout the interview, hiring, compliance, and onboarding process.

Responsibilities

• Coordinate interviews and manage interview schedules
• Communicate with candidates throughout the hiring process
• Manage onboarding workflows and timelines
• Track background checks, drug screenings, I-9s, and other pre-employment requirements
• Maintain accurate and organized candidate records
• Utilize HRIS/ATS systems to track candidate progress
• Support hiring meetings and recruiting check-ins
• Help ensure candidates are fully prepared for onboarding and orientation

Qualifications

• Previous experience in recruiting coordination, HR coordination, talent acquisition, staffing, onboarding, or a similar role
• Strong organizational and time-management skills
• Excellent scheduling and coordination abilities
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and follow-through
• Comfortable working with changing priorities and processes
• High-energy, proactive approach to work
• Associate's or Bachelor's degree preferred

Preferred Qualifications

• Workday or other HRIS/ATS experience
• Manufacturing or automotive experience
• Experience supporting a facility expansion, startup, new product launch, or hiring ramp
• Warehouse, distribution, logistics, or other high-volume operational experience
• Experience with onboarding and pre-employment compliance
• Experience supporting hourly or high-volume workforces

This is an excellent opportunity for someone who wants to be part of a growing organization and have a direct impact on a large-scale hiring and workforce expansion.