Recruitment Coordinator

Open Systems Technologies; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

Open Systems Technologies is seeking an HR Administrative Support professional to assist recruiters across North America. You will coordinate pre-hire and onboarding, ensure all new hires are processed in line with internal policies, and manage onboarding documents to avoid delays.

You will also support sourcing, scheduling, screening, offers, reporting, and analytics, while auditing postings on major platforms and driving process improvements in recruitment tools.

Qualifications

• 3+ years recruitment support or coordination experience.
• Experience with highly administrative recruiting processes.
• Experience in a fast-paced team environment.
• Proficiency with MS Office (Outlook, Word, PowerPoint & Excel) for reporting and audits.
• Experience in resume review, phone screening, scheduling, postings, background checks and onboarding.

Responsibilities

• Provide HR administrative support to all Recruiters in North America.
• Coordinating pre-hire and onboarding; ensure new hires are processed per policies.
• Ordering and verification of onboarding documents to prevent delays.
• Assist recruiting with sourcing, requisition, scheduling, screening and offers.
• Administer and record assessment completion; survey administration.
• Oversee team tracking systems and generate various reports.
• Perform data analysis to identify trends and improvement opportunities.
• Post and audit job descriptions across Workday and major boards.
• Support reporting for employee referral program.
• Manage invoices for TA vendors.
• Support process optimization and digitalization of recruitment tools.

Skills

Recruitment coordination

MS Office

Reporting

Interview scheduling

Data analysis

Communication

Education

Bachelor's degree or equivalent

Tools

Workday Recruiting

Job description

• Provide HR administrative support to all Recruiters in North America.
• Coordinating pre-hire and onboarding; ensuring all new hires are processed in line with internal policies and regulatory requirements and ensuring smooth integration of new hires into the organization.
• Ordering and verification of onboarding documents, ensuring timely processing to eliminate potential delays in the new hires entry process.
• Recruiting assistance with sourcing, requisition and position management, scheduling, screening / interviewing candidates and offer generation.
• Administer and record assessment completion; candidate and hiring manager experience survey administration.
• Overseeing team tracking systems and databases; generating reports including daily requisition status reporting, weekly new hire / pending starts reporting, facilities reporting, etc.
• Performing data analysis to identify trends, inefficiencies, and improvement opportunities in the recruitment lifecycle.
• Routine job posting and job description audits in Workday, Career Site, LinkedIn, Glassdoor, Indeed, etc.
• Support reporting and process management for employee referral program.
• Invoice management for key TA Vendors (outplacement, background, relocation, agency, etc.).
• Support the optimization, standardization, and digitalization of recruitment processes and tools.

Qualifications:

Education

Bachelor's degree preferred, high school diploma (or equivalent) in combination with significant practical experience will be considered in lieu of degree.

Required

• 3+ years recruitment support or coordination experience
• Experience with highly administrative recruiting processes and general administrative experience
• Experience and high performance in very fast-paced team and environment
• Proficiency with Microsoft Office (specifically Outlook, Word, PowerPoint & Excel) - reporting, audits, interview scheduling
• Experience in resume review, phone screening, interview scheduling, job posting and auditing, background checks, pre-hire & onboarding and creating & running reports

Preferred

• Workday Recruiting experience preferred
• Financial Services industry experience preferred