Recruitment Coordinator

Open Systems Technologies; Saint Petersburg (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Open Systems Technologies is seeking an experienced HR administrative professional to support North America recruiters. You will coordinate pre-hire, onboarding, and maintain compliant processing for new hires.

Responsibilities include posting and auditing roles across platforms, managing onboarding documents, running reports, and supporting vendor invoicing. You will thrive in a fast-paced environment and partner with teams to optimize recruitment processes.

Qualifications

• 3+ years recruitment support or coordination experience.
• Experience with highly administrative recruiting processes.
• Experience in a very fast-paced team environment.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint & Excel) for reporting, audits, scheduling.
• Experience in resume review, phone screening, interview scheduling, job posting and auditing, background checks, pre-hire & onboarding and creating & running reports.
• Workday Recruiting experience preferred

Responsibilities

• Provide HR administrative support to recruiters in North America.
• Coordinate pre-hire and onboarding; ensure new hires are processed per internal policies and regulatory requirements.
• Order and verify onboarding documents to eliminate delays.
• Assist recruiting with sourcing, requisition/position management, scheduling, screening and offer generation.
• Administer and record assessment completion; manage candidate and hiring manager surveys.
• Oversee team tracking systems and generate reports (daily requisitions, new hires, facilities).
• Perform data analysis to identify trends, inefficiencies, and improvement opportunities in recruitment.
• Audit job postings and descriptions across platforms (Workday, Career Site, LinkedIn, Glassdoor, Indeed).
• Support reporting for employee referral program and TA vendors invoices.
• Support optimization, standardization, and digitalization of recruitment processes and tools.

Skills

Recruitment coordination

Interview scheduling

Resume review

Data analysis

Reporting

MS Office proficiency

Stakeholder communication

Time management

Education

Bachelor's degree preferred

High school diploma or equivalent

Tools

Workday Recruiting

Job description

• Provide HR administrative support to all Recruiters in North America.
• Coordinating pre-hire and onboarding; ensuring all new hires are processed in line with internal policies and regulatory requirements and ensuring smooth integration of new hires into the organization.
• Ordering and verification of onboarding documents, ensuring timely processing to eliminate potential delays in the new hires entry process.
• Recruiting assistance with sourcing, requisition and position management, scheduling, screening / interviewing candidates and offer generation.
• Administer and record assessment completion; candidate and hiring manager experience survey administration.
• Overseeing team tracking systems and databases; generating reports including daily requisition status reporting, weekly new hire / pending starts reporting, facilities reporting, etc.
• Performing data analysis to identify trends, inefficiencies, and improvement opportunities in the recruitment lifecycle.
• Routine job posting and job description audits in Workday, Career Site, LinkedIn, Glassdoor, Indeed, etc.
• Support reporting and process management for employee referral program.
• Invoice management for key TA Vendors (outplacement, background, relocation, agency, etc.).
• Support the optimization, standardization, and digitalization of recruitment processes and tools.

Qualifications:

Education

Bachelor's degree preferred, high school diploma (or equivalent) in combination with significant practical experience will be considered in lieu of degree.

Required

• 3+ years recruitment support or coordination experience
• Experience with highly administrative recruiting processes and general administrative experience
• Experience and high performance in very fast-paced team and environment
• Proficiency with Microsoft Office (specifically Outlook, Word, PowerPoint & Excel) - reporting, audits, interview scheduling
• Experience in resume review, phone screening, interview scheduling, job posting and auditing, background checks, pre-hire & onboarding and creating & running reports

Preferred

• Workday Recruiting experience preferred
• Financial Services industry experience preferred