Recruiting Coordinator – HR Operations Assistant, Workday

Jobtailor; San Diego (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Jobtailor is seeking a Recruiting Coordination professional in San Diego to manage Workday requisitions, offers, and onboarding docs. You will coordinate interviews, approvals, and candidate communications while maintaining accurate recruiting records.

The role requires 2+ years in recruiting coordination or HR operations, with strong Workday skills and excellent organizational abilities. This on-site position offers exposure to a fast-paced Talent Acquisition team in a dynamic environment.

Qualifications

• Associate degree or an equivalent combination of education and relevant experience preferred.
• 2+ years of experience in recruiting coordination, Talent Acquisition operations, HR administration, or a related field.
• Strong hands-on experience with Workday is required.
• Proficiency with Microsoft Outlook and Excel, including experience coordinating multiple calendars and maintaining trackers.
• Exposure to onboarding, background checks, expense reporting, or operational reporting is a plus.
• Strong organization, follow-through, and attention to detail.
• Clear, professional communication and a service-oriented approach with candidates and internal partners.
• Ability to handle confidential information with discretion.
• Comfort working with spreadsheets, recurring reports, and multiple priorities both independently and as part of a team.

Responsibilities

• Create, post, and update job requisitions in Workday and associated recruiting platforms, while maintaining accurate candidate and requisition information throughout the hiring process.
• Prepare offer letters in Workday, monitor approval workflows, distribute approved offers, and complete required system updates through acceptance and hire.
• Coordinate interviews, invitations, confirmations, and candidate communications, and close requisitions in Workday following successful starts.
• Provide occasional support for sourcing and other recruiting activities as needed.
• Coordinate background checks and other pre-employment requirements, following up on outstanding items and escalating issues when appropriate.
• Support onboarding documentation, internal handoffs, and start-date readiness from offer acceptance through the employee’s first day.
• Maintain core recruiting trackers and prepare routine or ad hoc reports for team and leadership needs.
• Support the tracking of referral bonuses, Talent Acquisition expenses, bonuses, and accruals in coordination with Human Resources, Payroll, and Finance.
• Provide backup support for routine Talent Acquisition administrative and reporting activities and help maintain accurate, efficient processes.

Skills

Workday proficiency

Microsoft Excel

Outlook

Attention to detail

Communication skills

Calendar coordination

Education

Associate degree or equivalent experience

Tools

Workday

Job description

Responsibilities

• Create, post, and update job requisitions in Workday and associated recruiting platforms, while maintaining accurate candidate and requisition information throughout the hiring process.
• Prepare offer letters in Workday, monitor approval workflows, distribute approved offers, and complete required system updates through acceptance and hire.
• Coordinate interviews, invitations, confirmations, and candidate communications, and close requisitions in Workday following successful starts.
• Provide occasional support for sourcing and other recruiting activities as needed.
• Coordinate background checks and other pre-employment requirements, following up on outstanding items and escalating issues when appropriate.
• Support onboarding documentation, internal handoffs, and start-date readiness from offer acceptance through the employee’s first day.
• Maintain core recruiting trackers and prepare routine or ad hoc reports for team and leadership needs.
• Support the tracking of referral bonuses, Talent Acquisition expenses, bonuses, and accruals in coordination with Human Resources, Payroll, and Finance.
• Provide backup support for routine Talent Acquisition administrative and reporting activities and help maintain accurate, efficient processes.

Requirements

• Associate degree or an equivalent combination of education and relevant experience preferred.
• 2+ years of experience in recruiting coordination, Talent Acquisition operations, HR administration, or a related field.
• Strong hands‑on experience with Workday is required.
• Proficiency with Microsoft Outlook and Excel, including experience coordinating multiple calendars and maintaining trackers.
• Exposure to onboarding, background checks, expense reporting, or operational reporting is a plus.
• Strong organization, follow-through, and attention to detail.
• Clear, professional communication and a service-oriented approach with candidates and internal partners.
• Ability to handle confidential information with discretion.
• Comfort working with spreadsheets, recurring reports, and multiple priorities both independently and as part of a team.

Core Competencies

Demonstrates expertise in recruiting coordination and Talent Acquisition operations, with strong proficiency in Workday and Microsoft Excel. Capable of managing candidate communications, onboarding processes, and maintaining accurate recruiting documentation and reports.