Recruitment Assistant

Planet Pharma; Indianapolis (IN); On-site; USD 48,216 - 61,992; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading company in the pharmaceutical industry is seeking a Recruitment Coordinator to enhance the candidate experience during the hiring process. This role involves scheduling interviews, coordinating candidate travel, and ensuring a seamless recruitment process. The ideal candidate will have extensive administrative experience, strong communication skills, and the ability to thrive in a fast-paced environment. Join a dynamic team dedicated to providing exceptional support and engagement for candidates.

Qualifications

• 5+ years administrative support or HR/Recruiting Coordinator experience.
• Proven experience with complex calendaring for multi-tiered interviews.

Responsibilities

• Support recruitment team in high-volume recruiting environment.
• Manage complex candidate scheduling using Outlook and Workday.

Skills

Communication

Interpersonal Skills

MS Technical Skills

Tools

Outlook

Teams

Workday

SharePoint

Word

Excel

PowerPoint

Job description

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This range is provided by Planet Pharma. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $45.00/hr

Position Summary:

• As part of the Recruitment Team, act as central point of contact and coordinator for scheduling across all business functions ensuring a seamless interview process for the business and hi-touch candidate experience
• Work with the functional Administrative team to plan “day of interview flow” including, but not limited to scheduling and coordinating full day, on-site interview experience; reserving appropriate room space; planning lunch (or dinner as needed), assist with candidate travel, coordinate local tours for candidates considering relocation, create interview agendas, generate feedback forms in Workday and ensure team/candidate receives all pertinent interview day information ensuring an exceptional interview experience for all.

Responsibilities:

• Support the recruitment team and functional teams in a hi-volume, hi-touch, full life cycle recruiting environment.
• Manage complex candidate scheduling utilizing Outlook, Teams and Workday
• Coordinate candidates travel as needed for on-site meetings/interviews
• Provide candidates with a best-in-class experience, maintaining contact, responsiveness and support throughout the process ensuring a high level of candidate engagement and positive overall experience.

Basic Requirements:

• 5+ years administrative support or HR/Recruiting Coordinator experience in a fast paced, demanding environment.

• Proven experience with complex calendaring with the ability to plan and coordinate multi-tiered, full day, on-site interviews

• Overall aptitude to work in a flexible, fast-paced, change agile environment, with solid business capabilities and EQ.

• Capable of building cross functional relationships with

• Strong communication and interpersonal skills, with the ability to build professional relationships across all levels of the business

• Possess solid MS technical skills including Outlook, SharePoint, Teams, Word, Excel, and PowerPoint

Additional Preferences:

• Experience within a Human Resources and/or Talent Acquisition/Recruiting environment highly preferred.

• Experience with Biotech or Pharmaceutical industry a strong plus.

• Passionate, high-energy, accountable, and collaborative team player with the ability to prioritize and multi-task.

Pay Range: $35-45/hr* Based on experience

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Pharmaceutical Manufacturing and Biotechnology Research

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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