Human Resource Assistant

Guardian Angel Senior Services, Inc.; North Billerica (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Guardian Angel Senior Services, Inc. in North Billerica, MA is seeking a meticulous Human Resources Assistant to support employee life cycle activities within a senior care organization.

You will assist with recruitment, onboarding, records, scheduling, compliance, benefits administration, and HR communications, helping maintain confidentiality and accurate documentation across HRIS and payroll systems.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior administrative or HR experience preferred.
• Experience in senior services, healthcare, or related human services environment.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, Google Workspace, HRIS, or similar systems.

Responsibilities

• Recruitment & Hiring: assist with recruiting and hiring for caregiving, direct care, administrative, and support positions.
• Post job openings on appropriate employment websites and maintain recruitment records.
• Review applications and resumes and coordinate interviews.
• Communicate with candidates regarding interviews, required documentation, and the hiring process.
• Assist with reference checks, background checks, and pre-employment verification.
• Maintain accurate recruitment and applicant records.
• Prepare new-hire paperwork and personnel files; coordinate orientation and onboarding activities.
• Ensure required employment, tax, direct deposit, and policy documents are completed.
• Assist with verification of required licenses, certifications, training, and other qualifications.
• Track employee orientation and mandatory training requirements.
• Maintain confidential and accurate personnel files; update HRIS/payroll systems.
• Assist with attendance, leave, and employee status changes; prepare routine HR reports.
• Respond to employee questions and escalate complex concerns.
• Assist with employment verifications and other routine HR requests.
• Maintain compliance with employment regulations and organizational policies; track background checks, certifications, licenses, health clearances, and training.
• Ensure employees meet requirements for working with older adults and vulnerable populations.
• Maintain documentation for audits and internal reviews; support annual trainings.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate’s or Bachelor's in HR/Business Administration

Tools

Microsoft Office

Google Workspace

HRIS

Job description

Human Resources Assistant - Senior Services

Position Summary

are seeking a detail-oriented, organized, and compassionate Human Resources Assistant to support the Human Resources function within a senior services organization. The HR Assistant will provide administrative and operational support throughout the employee life cycle, including recruitment, onboarding, employee records, scheduling, compliance, benefits administration, and employee communication.

Essential Responsibilities

• -Recruitment & Hiring -Assist with recruiting and hiring employees for caregiving, direct care, administrative, and support positions.
• -Post job openings on appropriate employment websites and maintain recruitment records.
• -Review applications and resumes and coordinate interviews.
• -Communicate with candidates regarding interviews, required documentation, and the hiring process.
• -Assist with reference checks, background checks, employment Verification, And Other Pre-employment Requirements.
• -Maintain Accurate recruitment and applicant records.

Employee Onboarding

• -Prepare new-hire paperwork and personnel files.
• -Coordinate new employee orientation and onboarding activities.
• -Ensure required employment, tax, direct deposit, and policy documents are completed.
• -Assist with Verification Of Required Licenses, Certifications, Training, And Other qualifications.
• -Track employee orientation and mandatory training requirements.

Employee Records & HR Administration

• -Maintain confidential and accurate electronic and paper personnel files.
• -Update employee information in HRIS/payroll systems.
• -Assist with tracking attendance, leave, employee status changes, and other personnel information.
• -Prepare routine HR reports, correspondence, forms, and spreadsheets.
• -Respond to employee questions and direct more complex concerns to the appropriate HR staff member.
• -Assist with employment verifications and other routine HR requests.

Compliance & Senior Services Support

• -Assist with maintaining compliance with applicable employment regulations and organizational policies.
• -Track required employee background checks, certifications, licenses, health clearances, and training.
• -Help ensure employees meet requirements applicable to working with older adults and vulnerable populations.
• -Maintain accurate documentation for audits, inspections, and internal compliance reviews.
• -Support timely completion and documentation of required annual trainings.

Benefits & Payroll Support

• -Assist employees with routine questions regarding benefits and enrollment procedures.
• -Support benefits enrollment and maintenance of employee benefit records.
• -Assist with payroll-related data collection and verification.
• -Review timesheets and other payroll information for completeness and accuracy.

Employee Relations & Communication

• -Assist with employee engagement activities and recognition programs.
• -Help distribute HR policies, announcements, training information, and other communications.
• -Maintain professionalism and confidentiality when handling sensitive employee matters.
• -Escalate employee concerns, complaints, or workplace issues to the appropriate HR or management personnel.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in Human Resources, Business Administration preferred.
• Previous Administrative Or Human Resources Experience Preferred.
• -Experience In senior services, home care, healthcare, assisted living, long-term care, or another human services environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Office, Google Workspace, HRIS, or similar systems.