Recruitment Admin Coordinator

AMS; Stamford (CT); On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Growth and development opportunities

Employee Resource Groups (ERGs)

Volunteer day

Pay transparency and fairness

Job summary

AMS is seeking a Program Operations Coordinator to strengthen our Talent Acquisition processes at our Stamford, CT site. You will manage candidate records, coordinate communications, and support onboarding while ensuring a smooth candidate experience.

You’ll work onsite three days per week in Stamford, with flexibility for events or program activities. The role involves Workday oversight, campus recruiting, events, and cross-team collaboration to drive recruitment outcomes.

Qualifications

• Experience in Talent Acquisition, Recruitment Coordination, HR Operations or similar recruitment support environment.
• Experience coordinating across multiple recruitment stages including screening, scheduling and onboarding.
• Strong experience with Workday or similar ATS and event management platforms (Yello).
• Excellent written and verbal English communication; ability to manage multiple calendars and stakeholders.

Responsibilities

• Manage recruitment administration across full lifecycle including postings, resume capture, interview scheduling, offers, onboarding and offboarding.
• Support Campus and Early Careers teams with candidate management and event logistics for internships and programs.
• Coordinate onsite recruitment activities and university events; support event analytics and post-event follow-up.

Skills

Candidate care

Recruitment coordination

Event coordination

Communication

Education

Bachelor's degree or equivalent experience

Tools

Workday

Yello

ATS

Microsoft Office

Job description

Millions look to us to progress their careers. We look to you.

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

The Role

As a Program Operations Coordinator, you'll play a crucial part in our Talent Acquisition process, ensuring smooth and efficient operations at every step. Your responsibilities will focus on managing candidate databases, candidate care responsibilities, coordinating communication and facilitating the onboarding process. You'll focus on maintaining candidate records, tracking progress, and providing administrative support to the recruitment team

Ability to work onsite in Stamford, CT three days per week, with flexibility to be onsite more frequently during recruiting events or program activities.

Salary range (USD): $50,500 - $66,500

Key Accountabilities

What you’ll be doing:

• Managing account-specific recruitment administration activities across the full recruitment lifecycle, including requisition management, job posting management, CV/resume capturing, resume book creation, interview scheduling, candidate checklist management, candidate care, offer management, onboarding and offboarding support, and updating applicant tracking systems such as Workday.
• Supporting the Campus and Early Careers Recruiting Team, as well as the Special Programs Events Team, with overall candidate management, event execution, and logistics for Internship and BLP Programs, ensuring a smooth experience for candidates, hiring teams, and internal stakeholders.
• Coordinating and supporting onsite recruitment activities including intern and BLP onsite engagement, university recruitment events, and other in-person program activities.
• Managing event-related recruitment administration, including Yello event management, event logistics coordination, hiring history tracking, event analytics reporting, and post-event follow-up activities to support effective program execution and reporting.
• Providing Workday oversight for school/university-related recruitment activity, ensuring candidate records, requisitions, interview steps, offers, and process updates are accurately maintained and completed in line with agreed timelines.
• Supporting screening, interview scheduling, offer coordination, and candidate communication for campus, internship, BLP, and related early careers recruitment processes, while ensuring a high level of candidate care throughout the process.
• Managing multiple calendars and coordinating schedules across recruiters, hiring managers, candidates, university partners, vendors, and other stakeholders to ensure interviews, meetings, events, and program activities are organized effectively.
• Completing reports, trackers, hiring history updates, and event analytics accurately and within required deadlines, ensuring stakeholders have clear visibility of recruitment activity, progress, and outcomes.
• Building and maintaining strong working relationships with recruiters, hiring managers, candidates, vendors, university recruitment partners, and other account stakeholders to support the effective running of recruitment processes and program events.
• Ensuring stakeholders and colleagues are regularly updated on relevant processes, timelines, changes, and candidate or event-related activity, while providing first-line support to help manage questions, resolve issues, and escalation concerns when required.
• Managing various ad-hoc administration activities to support the recruitment process and events, including updating operations manuals, process documentation, trackers, and other materials required for smooth delivery.
• Reviewing processes and ways of working to identify opportunities for improvement, increase efficiency, and enhance the candidate, stakeholder, and event experience.
• Overseeing work allocation and reviewing the accuracy of output for other Recruitment Coordinators or Senior Recruitment Coordinators, where required, ensuring quality, consistency, and timely delivery of recruitment administration support.

Skills & Requirements

You’ll need to demonstrate:

• Previous experience working within a Talent Acquisition, Recruitment Coordination, HR Operations, or similar recruitment support environment, with a strong focus on candidate care, recruitment administration, onboarding support, and answering candidate questions throughout the hiring process.
• Experience supporting recruitment processes across multiple stages, including requisition management, job posting, candidate screening coordination, interview scheduling, offer support, onboarding/offboarding activities, and maintaining accurate candidate records.
• Strong experience using applicant tracking systems and recruitment technology, preferably including Workday.
• Experience with event management or campus recruiting platforms such as Yello would be highly beneficial.
• Strong coordination and organizational skills, with the ability to manage multiple calendars, competing priorities, candidate communications, event logistics, and administrative tasks accurately and within agreed deadlines.
• Effective English business communication skills, both written and verbal, with the ability to communicate professionally with candidates, recruiters, hiring managers, vendors, and other stakeholders.
• Working knowledge of Microsoft Office packages, including Outlook, Word, and Excel, with the ability to update trackers, manage reports, coordinate schedules, and maintain accurate documentation.
• Ability to work effectively in a highly matrixed or complex organization, building strong relationships with recruiters, hiring managers, vendors, university recruitment partners, and internal stakeholders.
• Strong attention to detail, problem-solving skills, adaptability, and the ability to identify opportunities to improve processes and ways of working.
• Working knowledge of legislation and compliance requirements affecting recruitment activity, such as equal employment opportunity, age discrimination, employment risks for contractors, OFCCP, and other relevant employment-related considerations.
• Previous experience in an RPO environment.
• Experience supporting Campus Recruiting, Early Careers, Internship Programs, BLP Programs, university recruitment, or high-volume recruitment events.
• Experience coordinating onsite recruitment events, candidate engagement activities, event logistics, hiring history tracking, and event analytics reporting.
• Experience using Yello or similar event management/campus recruiting platforms.
• Experience working with remote teams, multiple stakeholders, and complex recruitment processes across different locations.
• Experience using databases, reporting tools, applicant tracking systems, and recruitment dashboards to maintain accurate records and provide updates to stakeholders.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration for US is $50,500 - 66,500 USD plus applicable benefits.

U.S.

Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.