Recruitment Administrator - Investment Banking

Alexander Mann Solutions; Dallas (TX); On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

Medical/Rx

Dental

Vision

Life

401(k)

Paid Holidays/Vacation/Sick Time

Paid Parental Leave

Performance Bonus

Volunteer day

Job summary

Alexander Mann Solutions in Dallas is seeking a Recruitment Administrator for Investment Banking to manage interview scheduling, candidate communications and documentation in a fast-paced, client-facing environment.

You will partner with TA leads and senior stakeholders, coordinate visa and immigration steps, ensure data integrity in HR systems and maintain confidential information while delivering a high-touch candidate experience.

Qualifications

• Experience coordinating interview scheduling across multiple stakeholders, locations and time zones.
• Experience in recruitment operations, talent acquisition, HR administration, or executive search.
• Experience supporting senior-level hiring processes and high-touch candidate experiences.
• Familiarity with visa and immigration processes and confidential data handling.

Responsibilities

• Lead end-to-end interview scheduling and logistics for internal hiring across time zones.
• Partner with TA leads, recruiters, and senior stakeholders to deliver a seamless candidate experience.
• Proactively identify scheduling risks and escalate issues to protect timelines and confidentiality.
• Coordinate onsite candidate and hiring manager interactions during in-person interviews.
• Manage candidate arrivals, logistics, schedule changes and hospitality support.
• Deliver high-touch candidate communications, itineraries and preparation materials.
• Support executive offer processes including compensation data collection and approvals.
• Coordinate visa/immigration activity with internal teams and external partners.

Skills

Interview scheduling

Stakeholder management

Data handling

HR platforms

Visa coordination

MS Office

Communication

Tools

ATS

HR systems

Microsoft Office

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Recruitment Administrator - Investment Banking

Location:

Dallas, TX, 5 days a week in the office

Hours:

40 hours per week full time

Job type:

Permanent

Supports hiring by delivering high-touch, client-facing recruiting coordination and operational excellence.

This role involves proactively managing interview logistics, candidate communications, documentation, and process execution for a business-critical environment.

The hiring activity supported by this role is highly visible and routinely reviewed by the firm’s most senior stakeholders.

Key Accountabilities

• Lead end-to-end interview scheduling and logistics for internal hiring, managing complex multi-time-zone interviews and changing priorities.
• Partner with TA leads, recruiters, and senior stakeholders to deliver a seamless candidate and stakeholder experience.
• Proactively identify scheduling risks, resolve conflicts, and **escalate issues** to protect timelines and confidentiality.
• Act as the onsite point of contact for candidates and hiring managers during in-person interviews.
• Manage candidate arrivals, interview logistics, schedule changes, and hospitality support.
• Deliver a high-touch candidate experience through communications, itineraries, preparation materials, and day-of coordination.
• Communicate professionally with senior candidates and stakeholders, handling sensitive information with discretion.
• Prepare and coordinate executive candidate summaries and documentation with accuracy and confidentiality.
• Support senior-level offer processes, including compensation data collection, documentation, approvals, and administration.
• Coordinate visa and immigration activity with internal teams and external partners, monitoring key milestones and risks.
• Manage non-standard offer requirements in partnership with legal teams, ensuring compliance and audit readiness.
• Own recruiting operations SLAs, maintaining high standards of speed, accuracy, and service delivery.
• Ensure data integrity, reporting accuracy, and compliance with internal policies and regulatory requirements.
• Handle highly confidential compensation and hiring information in line with data privacy standards.
• Identify process improvements, resolve operational bottlenecks, and enhance recruiting workflows.
• Support the recruiting team with market maps, target lists, and talent intelligence materials.

Skills & Requirements

Must haves

• Previous experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Experience supporting senior-level hiring/ recruitment processes
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a fast-paced corporate, professional services, financial services, or investment banking environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion and professionalism.
• Familiarity with visa and immigration processes would be advantageous.
• Strong attention to detail with experience maintaining accurate data within applicant tracking systems and HR platforms.
• Proven ability to manage multiple priorities, tight deadlines, and changing business requirements.
• Experience identifying process improvements and driving operational efficiency.
• Advanced communication and organisational skills, with the ability to remain calm under pressure.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint.

Nice to haves

• Financial services or investment banking recruitment experience would be highly desirable

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is USD 50,000 - 66,500 USD, plus applicable benefits (Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus)

This range is specific to the advertised locations and may not be applicable to other locations.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.