Recruiting Specialist

Trumark Companies; San Ramon (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

A leading real estate development company is seeking a detail-oriented Recruiting Specialist to enhance their recruitment operations. The role involves managing candidate workflows, coordinating interviews, and supporting employer branding initiatives. Ideal candidates thrive in fast-paced environments and possess strong organizational skills. The company values collaboration and offers exceptional benefits, including medical coverage and a 401k plan.

Benefits

Exceptional Medical Benefits

Monthly wellness stipend

Milestone appreciation program

401k with company matching

Qualifications

• 1-2 years of experience in recruiting coordination or HR support.
• Availability to work full-time in person at San Ramon office.

Responsibilities

• Manage recruitment templates and candidate communications.
• Conduct initial resume screens and support candidate engagement.
• Coordinate interview logistics and gather feedback.

Skills

Organizational Skills

Communication

Multitasking

Proactive

Tools

Applicant Tracking Systems

LinkedIn Recruiter

Job description

Who We Are

Our mission is to enhance the lives of people by creating inspiring living environments. For over 35 years, Trumark has been a leading real estate development company with divisions in Colorado, Northern, Central, and Southern California. We strive to set ourselves apart from other builders by looking ahead. We ensure our products are the best for our homebuyers, that they fit into life today and in the future, and that the surroundings are inviting and purposeful.

Overview

We are seeking a highly organized and detail-oriented Recruiting Specialist to support our end-to-end recruitment operations. This role will play a key part in ensuring a seamless candidate and interviewer experience by managing templates and systems, coordinating interviews, screening candidates, and supporting employer branding initiatives. The ideal candidate is process-driven, tech-savvy, and thrives in a fast-paced, high-touch recruiting environment.

Key Responsibilities

• Template & Process Management
  • Organize and maintain up-to-date recruitment templates (emails, feedback forms, interview guides, etc.)
  • Ensure consistency and quality across candidate communications and internal tools
• Candidate Workflow Support
  • Conduct initial resume screens and candidate outreach
  • Disposition candidates appropriately in our Applicant Tracking System (ATS)
  • Support passive candidate engagement through proactive outreach to talent pools
• Interview Coordination
  • Manage scheduling logistics and handle interview reschedule requests
  • Send reminders and check-ins to candidates and interviewers
  • Gather timely interviewer feedback and audit for completeness and quality
• Offer Process Support
  • Generate and send offer letters
  • Partner with Talent Acquisition Manager to ensure smooth offer delivery
• Talent Branding & Systems Support
  • Assist in employer branding efforts on external sites such as LinkedIn and Glassdoor
  • Help set up and manage recruiting-related accounts and tools (e.g., Handshake, job boards, etc.)
  • Assist with internship program coordination, including scheduling, communications, and event logistics
  • Support career fairs and university recruiting initiatives, as needed

Minimum Qualifications

• 1-2 years of experience in recruiting coordination, HR support, or a related role
• Availability to work full-time, in person at our San Ramon office; potential for one remote day after an initial period based on performance and team needs
• Strong organizational and multitasking skills
• Clear, professional written and verbal communication
• Proactive and responsive with a focus on delivering excellent candidate experience
• Comfort with fast-paced, high-growth environments and shifting priorities
• Willingness to travel occasionally to attend career fairs and recruiting events

Preferred Qualifications

• 2-3 years of experience in recruiting coordination, HR support, or a related role
• Experience with Applicant Tracking Systems (e.g., ADP, Ashby, Greenhouse, Lever, Workday)
• Familiarity with LinkedIn Recruiter or Handshake

Why Work for Trumark?

• Collaborate with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
• We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we provide and serve approximately 200 people with fresh, clean water.
• Exceptional Medical Benefits (100% Employee + 60% Dependent).
• Monthly wellness stipend.
• Milestone appreciation program.
• 401k with company matching, we are helping you plan for future retirement
• Compensation: $75–85K based on experience, plus eligibility for an annual performance-based bonus

EEO Statement

At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in employment decisions, including recruiting, hiring, compensation, promotion, benefits, disciplines, termination, job assignments, or training.

Statement to Outside Staffing Agencies

Trumark Companies ("Trumark") does not accept unsolicited resumes from recruiters, agencies, or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. Trumark’s recruiting department handles all recruiting/hiring processes – please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark’s recruiting department is authorized to engage in recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies, or any other source will be deemed to have been made free of any charges, fees, or obligations.

Apply Here

PI271147987