Recruiting Operations & Systems Specialist

MaxIT Consulting - Max Corporate Group; Paramus (NJ); On-site; USD 70,000 - 90,000; Full time

Job summary

MaxIT Consulting – Max Corporate Group is seeking an experienced Recruiting Operations & Systems Specialist to optimize Talent Acquisition operations for a large organization. This role blends hands-on recruiting support with process improvement, recruiting technology, and AI-enabled optimization.

The ideal candidate will manage multiple requisitions, improve job-posting workflows, and ensure compliance across systems like iCIMS, ADP Screening, and LinkedIn postings.

Qualifications

• Approximately 5+ years of relevant Talent Acquisition, recruiting operations, HR operations, or related experience.
• Bachelor's degree.
• Experience supporting multiple open requisitions or recruiting workflows concurrently.
• Hands-on experience with TA process optimization or recruiting-process improvement initiatives.
• Experience with LinkedIn job postings and automated or non-manual posting workflows.
• Understanding of job-posting compliance and recruiting-process governance.
• Experience working with applicant tracking systems or recruiting technology platforms.
• Experience developing, reviewing, or implementing candidate screening requirements.
• Experience working with screening decision frameworks or adjudication matrices.
• Strong analytical, organizational, and process-improvement skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Support approximately 5–8 active jobs or requisitions concurrently.
• Contribute to Talent Acquisition process optimization and operational improvement initiatives.
• Support automated and non-manual LinkedIn job-posting workflows.
• Review and improve job-posting compliance processes.
• Review and update candidate application and screening requirements.
• Support recruiting-system configuration and process improvements involving applicant tracking and candidate-screening platforms.
• Develop, review, or update screening criteria and adjudication matrices.
• Support improvements involving ADP Selection and Screening.
• Review and update iCIMS application-screening requirements.
• Support integration and adoption of AI-enabled tools within Talent Acquisition workflows.
• Review Talent Acquisition performance metrics and identify meaningful reporting requirements.
• Contribute to the development and definition of recruiting dashboards and future-state metrics.
• Partner with recruiters, HR stakeholders, systems teams, and other internal groups to improve recruiting efficiency and consistency.

Skills

Talent Acquisition

Process optimization

Analytical

Project management

Communication

Education

Bachelor's degree

Tools

iCIMS

ADP Selection and Screening

LinkedIn postings

ATS

Screening platforms

Recruiting analytics tools

AI-enabled recruiting tools

Job description

Recruiting Operations & Systems Specialist

Paramus, New Jersey | Onsite | Contract

MaxIT Consulting – Max Corporate Group is seeking an experienced Recruiting Operations & Systems Specialist to support Talent Acquisition operations and process optimization for a large U.S. organization.

This opportunity combines hands-on recruiting support with Talent Acquisition process improvement, recruiting technology, job-posting workflows, screening governance, compliance, analytics, and AI-enabled optimization.

The ideal candidate brings strong operational knowledge of Talent Acquisition and has experience improving the systems and processes that support enterprise recruiting teams.

The Opportunity

The selected professional will support multiple active requisitions while contributing to a series of Talent Acquisition optimization initiatives.

The role requires someone who can move comfortably between day-to-day recruiting operations and broader process‑improvement work involving applicant tracking systems, screening workflows, job-posting automation, compliance, recruiting analytics, and emerging AI capabilities.

Key Responsibilities

• Support approximately 5–8 active jobs or requisitions concurrently.
• Contribute to Talent Acquisition process optimization and operational improvement initiatives.
• Support automated and non-manual LinkedIn job-posting workflows.
• Review and improve job-posting compliance processes.
• Review and update candidate application and screening requirements.
• Support recruiting‑system configuration and process improvements involving applicant tracking and candidate‑screening platforms.
• Develop, review, or update screening criteria and adjudication matrices.
• Support improvements involving ADP Selection and Screening.
• Review and update iCIMS application‑screening requirements.
• Support integration and adoption of AI-enabled tools within Talent Acquisition workflows.
• Review Talent Acquisition performance metrics and identify meaningful reporting requirements.
• Contribute to the development and definition of recruiting dashboards and future‑state metrics.
• Partner with recruiters, HR stakeholders, systems teams, and other internal groups to improve recruiting efficiency and consistency.

Required Qualifications

• Approximately 5+ years of relevant Talent Acquisition, recruiting operations, HR operations, or related experience.
• Bachelor's degree.
• Experience supporting multiple open requisitions or recruiting workflows concurrently.
• Hands‑on experience with Talent Acquisition process optimization or recruiting‑process improvement initiatives.
• Experience with LinkedIn job postings and automated or non‑manual posting workflows.
• Understanding of job‑posting compliance and recruiting‑process governance.
• Experience working with applicant tracking systems or recruiting technology platforms.
• Experience developing, reviewing, or implementing candidate screening requirements.
• Experience working with screening decision frameworks or adjudication matrices.
• Strong analytical, organizational, and process‑improvement skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills.

Relevant Systems & Technology

Experience with the following technologies or comparable recruiting platforms is particularly relevant:

• iCIMS
• ADP Selection and Screening
• LinkedIn recruiting and job‑posting solutions
• Applicant Tracking Systems (ATS)
• Candidate screening and assessment platforms
• Recruiting analytics and reporting tools
• AI‑enabled recruiting tools

Preferred Experience

• Experience within a structured or enterprise Talent Acquisition organization.
• Experience improving application and candidate‑screening workflows.
• Exposure to recruiting‑system integrations or configuration projects.
• Experience developing Talent Acquisition metrics, reporting, or dashboards.
• Practical experience introducing AI or automation into recruiting workflows.
• Experience partnering across Talent Acquisition, HR, technology, compliance, and business teams.

What Success Looks Like

Strong candidates should be able to demonstrate examples of:

• Improving recruiting processes or workflows.
• Supporting multiple requisitions efficiently and accurately.
• Automating or improving job‑posting processes.
• Strengthening application or candidate‑screening requirements.
• Improving recruiting compliance and process consistency.
• Working effectively with ATS and screening technologies.
• Developing useful Talent Acquisition metrics or reporting.
• Using technology, automation, or AI to improve recruiting operations.

Work Arrangement

This is an onsite contract opportunity based in Paramus, New Jersey.

Candidates should currently live within a practical daily commuting distance of the work location.

Relocation assistance is not available.

Work Authorization

Candidates must be legally authorized to work in the United States.

Visa sponsorship is not available for this opportunity, now or in the future.