Recruiting Operations Specialist

Jobtailor; Las Vegas (NV); On-site; USD 110,000 - 140,000; Full time

Job summary

Jobtailor in Las Vegas is seeking a recruiting operations specialist to own ATS administration, including configuring workflows, automations, and integrations with HRIS and other tools.

You will design dashboards and reports to track funnel metrics, time-to-fill, and sourcing effectiveness, and work with IT to ensure data security and scalable processes. Join a fast-growing team focused on optimizing candidate experience and operational excellence.

Qualifications

• 5+ years of experience in recruiting operations or HR analytics (preferred in-house).
• Hands-on administrator-level experience with a major ATS, including workflows and integrations.
• Strong Excel/Google Sheets skills.
• Experience with BI/dashboard tools such as Tableau, Looker, Power BI, or ATS reporting.
• Strong process-design and documentation skills.
• Demonstrated habit of automating manual steps.
• Strong project management skills and the ability to juggle multiple priorities.

Responsibilities

• Own end-to-end administration of the ATS, including configuration, workflow automation, permissions, integrations, and troubleshooting.
• Build and maintain integrations between the ATS and HRIS, background check vendors, e-signature, Slack/Calendar, and candidate experience tools.
• Evaluate, implement, and manage the sourcing tool stack, including LinkedIn Recruiter, sourcing extensions, and CRM/engagement tools.
• Collaborate with IT/Security on data access, SSO, and system security requirements.
• Identify and automate manual, repetitive steps across the candidate and recruiter lifecycle.
• Automate requisition intake and approval routing, interview scheduling, status-change notifications, nurture sequences, and offer generation.
• Design, build, and maintain recruiting dashboards covering funnel conversion, time-to-fill, source of hire, pipeline health, and recruiter productivity.
• Define recruiting KPIs/SLAs and deliver regular reporting to People leadership and business stakeholders.
• Translate recruiting data into actionable insights.
• Document and standardize recruiting workflows, including requisition approval, interview, offer, and onboarding handoff processes.
• Identify inefficiencies in the candidate and recruiter experience and drive process redesigns.

Skills

Attention to Detail

Collaboration

Stakeholder Management

Problem Solving

Process Improvement

Tools

ATS

Excel

Google Sheets

Tableau

Looker

Power BI

HRIS

Sourcing Tools

E-signature Tools

Slack

Job description

• Own end-to-end administration of the ATS, including configuration, workflow automation, permissions, integrations, and troubleshooting
• Build and maintain integrations between the ATS and adjacent systems, including HRIS, background check vendors, e-signature, Slack/Calendar, and candidate experience tools
• Evaluate, implement, and manage the sourcing tool stack, including LinkedIn Recruiter, sourcing extensions, and CRM/engagement tools
• Collaborate with IT/Security on data access, SSO, and system security requirements
• Identify and automate manual, repetitive steps across the candidate and recruiter lifecycle
• Automate requisition intake and approval routing, interview scheduling, status‑change notifications, nurture sequences, and offer generation
• Design, build, and maintain recruiting dashboards covering funnel conversion, time-to-fill, source of hire, pipeline health, and recruiter productivity
• Define recruiting KPIs/SLAs and deliver regular reporting to People leadership and business stakeholders
• Translate recruiting data into actionable insights
• Document and standardize recruiting workflows, including requisition approval, interview, offer, and onboarding handoff processes
• Identify inefficiencies in the candidate and recruiter experience and drive process redesigns

Requirements

• 5+ years of experience in recruiting operations, HR systems/analytics (preferred in-house)
• Hands-on administrator-level experience with a major ATS, including building workflows, automations, and integrations
• Strong Excel/Google Sheets skills
• Experience with BI/dashboard tools such as Tableau, Looker, Power BI, or native ATS reporting
• Strong process-design and documentation skills
• Demonstrated habit of automating rather than just documenting manual steps
• Strong project management skills
• Ability to manage multiple systems, stakeholders, and priorities without dropping details
• High attention to detail
• Bias toward building scalable, self-sustaining systems

Core Competencies

Demonstrates expertise in ATS administration, including configuration, workflow automation, and integrations, while leveraging strong analytical skills to translate recruiting data into actionable insights. Proven ability to design and implement scalable processes that enhance the candidate and recruiter experience.

Highest-signal resume keywords

• ATS Administration
• Workflow Automation
• Data Analysis
• Project Management
• Process Design

ATS Optimization Keywords

Hard Skills

• ATS Configuration
• Excel
• Google Sheets
• BI Tools
• Dashboard Reporting
• Integrations Management
• Sourcing Tools
• Recruiting KPIs
• Automation
• Documentation

Soft Skills

• Attention to Detail
• Collaboration
• Stakeholder Management
• Problem Solving
• Process Improvement

Industry Keywords

• Recruiting Operations
• HR Systems
• Candidate Experience
• Sourcing Tool Stack
• Data Access
• System Security

Tools & Technologies

• LinkedIn Recruiter
• Tableau
• Looker
• Power BI
• HRIS
• E‑Signature Tools
• Slack
• Calendar Tools