Recruiting Operations Lead — AI Talent & Programs

reflectionai; California, New York (MO, NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Top-tier compensation

Stock options

Health & wellness

Meals provided in office

Life & family benefits

Job summary

Reflection AI is seeking a Recruiting Coordinator to own searches from kickoff to close, partnering with recruiters and hiring managers to keep candidates moving and interviews on schedule.

You will work hands-on in talent ops, configuring the ATS, launching new programs, and owning a recruiting operations workstream with a sponsor. Based in San Francisco or New York, five days in the office from day one.

Qualifications

• 2+ years in recruiting coordination or related role.
• Ownership instincts: own a search, not just a queue of requests.
• Genuine interest in talent ops (systems, tooling, ATS configuration and enablement).
• Excellent written and verbal communication with candidates, recruiters and senior hiring managers.
• Comfort working with reports and core recruiting metrics.
• Track record of improving a process or helping roll one out and getting others to adopt it.
• High attention to detail; things do not fall through the cracks.
• Ashby experience is a strong plus, especially ATS implementation or migration.

Responsibilities

• Own the pipeline on searches: track progress, flag aging candidates, chase feedback, and keep recruiters and hiring managers updated.
• Manage candidate logistics and communications end to end, including multi-panel and cross-timezone loops, onsite logistics and travel, and deliver a candidate experience people talk about.
• Be the operational lead at search kickoff: kickoff form, interview plan in Ashby, and interviewer enablement outreach.
• Work hands-on in Ashby alongside Talent Ops: configure jobs and interview plans, keep data clean, troubleshoot issues, and help test and roll out changes.
• Use reporting to manage your pipelines, keep data accurate, and help shape what we measure.
• Help launch new recruiting programs and tools: pilot them on searches, provide feedback, co-run enablement, and own processes.
• Own one recruiting operations workstream with a Talent Ops sponsor (examples: interviewer pools, recruitment events, compliance screening operations, candidate travel).
• Identify and fix breakdowns in process before they become bottlenecks.

Skills

Recruiting operations

Ownership mindset

Stakeholder communication

Process improvement

Attention to detail

Data interpretation

Problem solving

Ashby ATS experience

Tools

Ashby ATS

Job description

Reflection AI is seeking a Recruiting Coordinator to own searches from kickoff to close, partnering with recruiters and hiring managers to keep candidates moving and interviews on schedule.

You will work hands-on in talent ops, configuring the ATS, launching new programs, and owning a recruiting operations workstream with a sponsor. Based in San Francisco or New York, five days in the office from day one.