Recruitment Coordinator

Bernard Nickels & Associates; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Insurance package

Wellness allowance

Office meals

Parental leave

Flexible PTO

Visa sponsorship

Team events

Job summary

Bernard Nickels & Associates is seeking a Recruiting Coordinator to strengthen talent operations. This onsite role in New York, NY or San Francisco, CA partners with recruiters and hiring managers to optimize candidate logistics and expand scalable recruiting processes.

You will own ATS administration, reporting, and program design, ensuring candidate experience remains high while operations scale with the business.

Qualifications

• 2+ years of experience in recruiting operations or related roles.
• Experience working with an Applicant Tracking System (ATS).
• Strong interest in recruiting systems, technology, reporting, and process improvement.
• Experience creating recruiting reports or dashboards and familiarity with core recruiting metrics.
• Demonstrated ability to launch or improve a recruiting program, tool, or process.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong sense of ownership and ability to proactively identify and solve operational issues.

Responsibilities

• Manage candidate communications, interview coordination, and recruiting logistics.
• Support recruiters and hiring managers throughout the interview and hiring process.
• Own day-to-day administration of the ATS, including configuration, data hygiene, troubleshooting, and process improvements.
• Build and maintain recruiting reports and dashboards to track hiring performance and identify bottlenecks.
• Help design and launch new recruiting programs, processes, and tools.
• Lead enablement and training sessions for recruiters, interviewers, and hiring managers.
• Identify gaps or inefficiencies in recruiting processes and implement solutions.
• Maintain integrations across recruiting technology, including ATS, scheduling, and sourcing tools.
• Ensure recruiting data and candidate information remain accurate and organized.
• Help create scalable talent operations processes as the organization continues to grow.

Skills

Recruiting operations

Recruiting coordination

Data reporting

Tools

ATS

Ashby

Job description

Recruiting Coordinator – Talent Operations

Location: New York, NY or San Francisco, CA

Work Arrangement: Onsite

Role Overview

We are seeking a Recruiting Coordinator to help own and improve the operational infrastructure behind a growing recruiting organization.

This is not a scheduling-only position. The Recruiting Coordinator will work closely with recruiters and hiring managers to manage candidate logistics while also taking ownership of recruiting systems, reporting, process improvements, and new talent programs.

The ideal candidate enjoys getting into the details of recruiting operations and wants to help build scalable processes that allow a recruiting team to move quickly without sacrificing candidate experience or operational quality.

Responsibilities

• Manage candidate communications, interview coordination, and recruiting logistics.
• Support recruiters and hiring managers throughout the interview and hiring process.
• Own day-to-day administration of the ATS, including configuration, data hygiene, troubleshooting, and process improvements.
• Build and maintain recruiting reports and dashboards to track hiring performance and identify bottlenecks.
• Help design and launch new recruiting programs, processes, and tools.
• Lead enablement and training sessions for recruiters, interviewers, and hiring managers.
• Identify gaps or inefficiencies in recruiting processes and implement solutions.
• Maintain integrations across recruiting technology, including ATS, scheduling, and sourcing tools.
• Ensure recruiting data and candidate information remain accurate and organized.
• Help create scalable talent operations processes as the organization continues to grow.

Qualifications

• 2+ years of experience in recruiting operations, talent operations, recruiting coordination, or a related role.
• Experience working with and maintaining an Applicant Tracking System (ATS).
• Strong interest in recruiting systems, technology, reporting, and process improvement.
• Experience creating recruiting reports or dashboards and familiarity with core recruiting metrics.
• Demonstrated ability to launch or improve a recruiting program, tool, or process.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong sense of ownership and ability to proactively identify and solve operational issues.

Preferred Qualifications

• Experience with Ashby.
• Experience supporting an ATS implementation, migration, or major configuration project.
• Experience working within a fast-growing technology or startup environment.
• Experience training recruiters, interviewers, or hiring managers on recruiting systems and processes.

What We Offer

• Competitive compensation and equity.
• Comprehensive medical, dental, vision, and life insurance.
• Annual wellness allowance.
• Lunch and dinner provided in the office.
• Generous paid parental leave.
• Flexible paid time off.
• Visa sponsorship and immigration support where applicable.
• Regular team events, off-sites, and company celebrations.