Recruiting & Operations Coordinator

Intra Management Solutions, Inc.; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

Intra Management Solutions, Inc. is seeking a Recruiting & Operations Coordinator to support recruiting, onboarding, payroll, and internal operations.

This is an internal role collaborating with multiple teams and reporting to the Strategic Operations Manager. The ideal candidate will have at least 3 years of experience in recruiting coordination or business operations, strong organizational skills, attention to detail, and professional written and verbal communication.

Qualifications

• Demonstrated organizational abilities and meticulousness in handling records.
• Strong written and verbal communication skills across teams.
• Proficiency with Microsoft Outlook, Word and Excel for daily tasks.
• Ability to manage competing priorities while handling confidential information.

Responsibilities

• Coordinate recruiting activities and candidate communications throughout the hiring process.
• Provide administrative support to payroll, onboarding, and accounting teams.
• Assist with employee communications, meetings, and internal trackers.
• Maintain accurate records and respond to inquiries across departments.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office proficiency

Prioritization & confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Recruiting & Operations Coordinator

Location: Remote
Full-Time
Intra Management Solutions (IMS) is seeking an organized and detail-oriented Recruiting & Operations Coordinator to support our internal recruiting, onboarding, accounting and payroll, and business operations. This is an internal support position that works across several teams and reports to the Strategic Operations Manager. The coordinator will manage a variety of responsibilities and adapt to changing business priorities.

Responsibilities

Recruiting and Candidate Coordination

• Coordinate recruiting activities and candidate communications throughout the hiring process.
• Assist with preparing candidate materials.
• Maintain recruiting records and track candidate progress.
• Maintain accurate candidate records and conduct outreach to prospective candidates.
• Support recruiting documentation, calendars, and administrative processes.

Accounting, Payroll, and Onboarding Support

• Provide administrative support to the Accounting and Payroll teams.
• Assist with entering and maintaining payroll-related records.
• Support employee and consultant onboarding and related administrative coordination.
• Assist with expense report reviews, follow up on discrepancies, and respond to related inquiries.

Internal Operations and Communications

• Assist with employee communications, recognition, and milestone tracking.
• Support marketing and internal communication needs.
• Help maintain operational records and trackers, coordinate meetings, and follow up on assigned items.
• Provide administrative support across teams as internal needs and priorities require.

Experience We’re Looking For

• At least 3 years of experience in recruiting coordination, administration, payroll support, or business operations.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Professional written and verbal communication skills.
• Strong proficiency with Microsoft Outlook, Word, and Excel.
• Ability to manage competing priorities and handle confidential employee, payroll, and business information appropriately.

Preferred Experience

• Experience in recruiting, HR, or staffing.
• Experience with QuickBooks or similar accounting or payroll software.
• Experience supporting website updates, newsletters, or other internal communications.