Recruiting & Onboarding Coordinator

Milbank LLP; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Milbank LLP is seeking a Recruiting and Onboarding Coordinator to join our Human Resources team in New York. You will support the firm's recruiting and onboarding activities, act as a primary point of contact for candidates, hiring managers, vendors, and internal stakeholders, and help ensure a positive candidate experience.

The ideal candidate is highly organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality.

Qualifications

• 2–5 years of professional recruiting or HR coordination experience.
• Strong written and verbal communication with high professionalism and attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Manage interview logistics for multiple candidates across teams, including scheduling and candidate communications.
• Liaise with recruitment agencies and communicate role requirements.
• Create/manage job requisitions, approvals, and postings in the ATS.
• Maintain accurate candidate and requisition data and provide updates to HR leadership.
• Coordinate communication with external recruiting agencies and search firms.
• Prepare offer-related documents, coordinate background and reference checks, and other pre-employment steps.
• Maintain recruiting and onboarding records in compliance with policies.
• Represent the firm at job fairs and networking events and contribute to candidate experience initiatives.

Skills

Recruiting experience

HR coordination

Communication skills

Multitasking

Tools

iCIMS

Workday

LinkedIn Recruiter

Job description

We are looking for a Recruiting and Onboarding Coordinator to join our Human Resources team and support the Firm's recruiting and onboarding activities for business services. This role serves as a key point of contact for candidates, hiring managers, external vendors, and internal stakeholders throughout the hiring process. The Coordinator ensures an exceptional candidate experience, supports efficient recruiting operations, and facilitates a seamless onboarding experience for new hires. The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced professional services environment while maintaining confidentiality and professionalism.

What You’ll Do

• Manage interview logistics for multiple individuals across different teams, including scheduling, conference room reservations, virtual meeting coordination, and candidate communications.
• Liaise with recruitment and staffing agencies to communicate role requirements and manage candidate submissions.
• Create and manage job requisitions, approvals, and postings through the applicant tracking system (ATS).
• Maintain accurate candidate and requisition data, track pipeline activity, and provide regular updates to Human Resources leadership.
• Coordinate communication with external recruiting agencies and search firms.
• Prepare offer-related documentation, coordinate background checks, reference checks, conflicts reviews, and other pre-employment requirements.
• Maintain recruiting and onboarding records in compliance with firm policies and recordkeeping requirements.
• Contribute to initiatives that enhance the candidate experience, employer branding, and process efficiency, and represent the firm at job fairs and networking events.

What We’re Looking For

• 2–5 years of professional recruiting or HR coordination experience.
• Familiarity with applicant tracking systems (e.g., iCIMS, Workday) and sourcing tools (e.g., LinkedIn Recruiter).
• Strong written and verbal communication skills with a high degree of professionalism and attention to detail.
• Proven ability to manage multiple priorities simultaneously in a deadline-driven environment.
• A collaborative mindset with the ability to build effective relationships across teams and with stakeholders at all levels.