Recruiting Operations Associate

Career Group; United States; Hybrid; USD 65,000 - 85,000; Full time

Job summary

Career Group is seeking a Recruiting Operations Associate to support a fast-paced recruitment team. The role serves as the operational backbone for the candidate journey, balancing high-volume coordination with strategic process improvements.

Based in Midtown East with hybrid work (2 days onsite) and an option to work from Westport, CT, the role requires a bachelor’s degree and 5+ years of experience in complex operations, plus excellent communication and cross-functional collaboration.

Qualifications

• Bachelor’s degree and 5+ years of experience managing high-volume, complex operations.
• Strategic mindset to analyze challenges and build scalable solutions.
• Adaptability to shifting priorities in a fast-paced, seasonal environment.
• Excellent written and verbal communication in a collaborative setting.

Responsibilities

• Serve as primary contact for applicants, guiding candidates from outreach to offers.
• Evaluate pipelines, track metrics, and transform tasks into scalable workflows.
• Collaborate with hiring managers to provide operational insights.
• Manage interview scheduling and campus event planning logistics.
• Coordinate new hire onboarding and ensure candidate engagement throughout lifecycle.

Skills

Strategic mindset

Adaptability

Communication

Collaboration

Education

Bachelor’s degree

5+ years experience in high-volume operations

Job description

A leading global investment firm is seeking a Recruiting Operations Associate to support their Recruitment Team. This position serves as the operational backbone for the candidate journey, balancing high-volume coordination and logistics with long-term strategy and process innovation.

Location: Midtown East - Hybrid (2 days/week onsite)

*There is also the option to work from the Westport, CT office

Schedule: Standard hours 8:30 AM – 6:00 PM; extended availability required during peak recruitment cycles (Fall/Spring)

Key Responsibilities

• Candidate Experience & Communication: Serve as the primary point of contact for applicants, managing high-touch correspondence and guiding candidates seamlessly from initial outreach to onsite visits and offer stages.
• Process Systemization & Analysis: Continually evaluate talent pipelines, tracking event metrics and applicant data to transform manual tasks into repeatable, scalable workflows.
• Cross-Functional Collaboration: Participate in strategy sessions alongside hiring managers and business units, providing proactive input, feedback, and operational insights.
• Logistical Execution & Event Management: Manage full-lifecycle interview scheduling and oversee campus event planning, including venue coordination, attendee strategy, and collateral logistics.
• Onboarding & Talent Touchpoints: Coordinate new hire integration, oversee documentation, and ensure exceptional candidate engagement throughout every stage of the lifecycle.

Qualifications & Ideal Profile

• Education & Experience: Bachelor’s degree and 5+ years of professional experience managing high-volume, complex operational workflows (prior talent acquisition experience is a plus, but not required).
• Strategic Mindset: Beyond executing daily coordination, you possess the capacity to analyze big-picture challenges, spot inefficiencies early, and build scalable solutions.
• Adaptability & Resilience: Comfortable managing shifting priorities in a fast-paced environment with seasonal volume fluctuations.
• Communication & Intellectual Rigor: Exceptional written and verbal communication skills; thrives in a highly collaborative setting that values direct feedback and continuous improvement.