Recruiting & Onboarding Lead - NYC Hybrid

New York Kids Club; New York (NY); Hybrid; USD 75,000 - 85,000; Full time

Job summary

New York Preschool is seeking a Recruiter and Onboarding Specialist to lead full-cycle recruiting and coordinate onboarding and new-hire training across NY Preschool. The role requires regular in-person presence at our NYC schools and close partnership with school leaders and the HR director.

You will manage postings, candidate screening, interview scheduling, onboarding logistics, and training coordination to ensure a smooth, high-quality experience for new hires from offer to day one.

Qualifications

• 2–4 years of experience in recruiting, HR coordination, or talent operations.
• Strong organizational and administrative skills.
• Experience coordinating interviews, onboarding, or training logistics.
• Experience leading group training and orientations.
• Excellent communication and follow-up skills.
• Ability to manage multiple priorities and timelines.
• Comfortable working in a fast-paced, in-person environment.
• Willingness to travel between NYC locations regularly (4 days/week in person required).
• Experience in education, childcare, or service-based industries is a plus.
• Experience recruiting for multi-site companies is a plus.

Responsibilities

• Manage job postings, candidate screening, and interview scheduling.
• Support sourcing efforts across key roles (teachers, school staff, enrichment roles).
• Ensure a responsive, professional candidate experience throughout the hiring process.
• Coordinate communication between candidates and hiring managers.
• Maintain organized candidate pipelines and tracking systems.
• Ensure all candidates are properly documented and progressed through stages.
• Track recruiting activity and support reporting on hiring progress.
• Keep hiring processes moving efficiently across multiple roles.
• Attend Open House Recruiting Events and partner with colleges and universities.
• Coordinate onboarding from offer acceptance through first day.
• Ensure all new hires receive clear communication and a structured onboarding plan.
• Prepare onboarding materials, schedules, and documentation.
• Support a welcoming and organized first-day experience.
• Coordinate logistics for new hire training, including orientation sessions, compliance trainings, and role-specific onboarding sessions.
• Track completion of required trainings and follow up as needed.
• Ensure all onboarding steps are completed within expected timelines.
• Be present across NY Preschool locations to support in-person interviews and onboarding sessions.
• Build strong relationships with school teams to ensure a seamless hiring and onboarding experience.
• Work closely with Heads of School to support hiring and onboarding at the site level
• Coordinate onboarding and training schedules with Director of HR and internal teams.
• Identify opportunities to improve recruiting and onboarding processes.

Skills

Organizational skills

Interview coordination

Communication skills

Multitasking

Travel readiness

In-person collaboration

Hiring for multi-site

Tools

ATS systems

Paylocity

Job description

New York Preschool is seeking a Recruiter and Onboarding Specialist to lead full-cycle recruiting and coordinate onboarding and new-hire training across NY Preschool. The role requires regular in-person presence at our NYC schools and close partnership with school leaders and the HR director.

You will manage postings, candidate screening, interview scheduling, onboarding logistics, and training coordination to ensure a smooth, high-quality experience for new hires from offer to day one.