Recruiting and Onboarding Specialist

NY Preschool; New York (NY); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

PTO & holidays

Tuition reimbursement

Medical, Dental, Vision

401(k) with company contribution

Commuter benefits

Job summary

NY Preschool in New York City is seeking a Recruiter & Onboarding Specialist to manage full-cycle recruiting and coordinate onboarding and new hire training across our NYC schools. The role requires regular in-person presence for interviews, onboarding, and training.

You will partner with Heads of School and the Director of HR to deliver a smooth, high-quality onboarding experience and support the organization’s growth while maintaining exceptional employee experience.

Qualifications

• 2–4 years recruiting or HR coordination experience.
• Strong organizational and administrative abilities.
• Experience coordinating interviews, onboarding, or training logistics.
• Experience leading group trainings and orientations.
• Excellent communication and follow-up skills.
• Ability to manage multiple priorities and timelines.
• Comfortable in a fast-paced, in-person environment.
• Willingness to travel between NYC locations regularly (4 days/week in person).
• Experience in education, childcare, or service-based industries is a plus.

Responsibilities

• Manage job postings, candidate screening, and interview scheduling.
• Coordinate communication between candidates and hiring managers.
• Support sourcing efforts for teachers, school staff, and enrichment roles.
• Maintain organized candidate pipelines and tracking systems.
• Track recruiting activity and generate hiring progress reports.
• Coordinate onboarding from offer acceptance through first day.
• Plan onboarding materials, schedules, and documentation.
• Coordinate new hire training sessions and required compliance trainings.
• Provide in-person support for interviews and onboarding across NY Preschool locations.

Skills

Organizational skills

Administrative skills

Candidate coordination

Interview scheduling

Onboarding logistics

Training coordination

Communication

Relationship building

Travel logistics

Tools

ATS systems

Paylocity

Job description

Role: Recruiter and Onboarding Specialist

Location: New York City | Hybrid (4 days in office)

Salary Range: $75,000 - $85,000

Reports to: Director of Human Resources

About Us

New York Preschool is more than just a neighborhood preschool. It’s a year-round early childhood education program built for NYC families with children ages one to five. Every school shares one philosophy and an emergent curriculum across three core programs: NY Preschool, Afternoon Club, and Camp Kids Club.

We put the child first, give working parents the flexibility they need, and treats New York City as an extension of the classroom. This is how we prepare city kids and families to thrive at the next level.

With 12 campuses across Manhattan, Brooklyn and Queens, and over 20 years of serving the NYC community, families get the depth and support of an established network, delivered with the warmth of a neighborhood school tuned to the block it serves.

We are building an Education organization grounded in purpose, people, presence, and passion, and we are looking for a leader who believes deeply in that approach

About the Role

The Recruiter & Onboarding Specialist will support full-cycle recruiting and own the coordination of onboarding and new hire training across NY Preschool.

This role is responsible for ensuring a smooth, efficient hiring process and delivering a consistent, high-quality onboarding experience that sets new hires up for success from day one.

This is a highly execution-focused role that partners closely with hiring managers, Heads of School, and the Director of HR to support hiring needs and ensure new employees have a strong start.

This role is based in New York City and requires regular in-person presence to support interviews, onboarding, and training across our schools.

How This Role Fits Into the Organization

• Serves as the key connector between leadership, school teams, and new employees, ensuring NY Preschool's hiring and onboarding processes align with the organization’s standards for quality and consistency across all locations.
• Partners closely with the Director of HR and Heads of School to execute full-cycle recruiting and onboarding operations, supporting NY Preschool’s growth strategy and maintaining an exceptional employee experience.
• Acts as a front-line representative of NY Preschool’s culture and values by delivering a smooth, engaging onboarding journey that strengthens team cohesion and promotes long-term staff retention.

What You’ll Do

• Manage job postings, candidate screening, and interview scheduling
• Support sourcing efforts across key roles (teachers, school staff, enrichment roles)
• Ensure a responsive, professional candidate experience throughout the hiring process
• Coordinate communication between candidates and hiring managers

Pipeline & Hiring Operations

• Maintain organized candidate pipelines and tracking systems
• Ensure all candidates are properly documented and progressed through stages
• Track recruiting activity and support reporting on hiring progress
• Keep hiring processes moving efficiently across multiple roles
• Attend Open House Recruiting Events and partner with colleges and universities

Onboarding Coordination

• Coordinate onboarding from offer acceptance through first day
• Ensure all new hires receive clear communication and a structured onboarding plan
• Prepare onboarding materials, schedules, and documentation
• Support a welcoming and organized first-day experience

New Hire Training Coordination

• Coordinate logistics for new hire training, including:
• orientation sessions
• required compliance trainings
• role-specific onboarding sessions
• Track completion of required trainings and follow up as needed
• Ensure all onboarding steps are completed within expected timelines

In-Person Support Across Schools

• Be present across NY Preschool locations to support:
• in-person interviews
• onboarding sessions and orientations
• Build strong relationships with school teams to ensure a seamless hiring and onboarding experience

Cross-Functional Support

• Work closely with:
• Heads of School to support hiring and onboarding at the site level
• Director of HR to ensure compliance and consistency
• Internal teams to coordinate onboarding and training schedules

Process Support & Improvement

• Help identify opportunities to improve recruiting and onboarding processes
• Support implementation of more efficient workflows and tools
• Ensure consistency and organization across all hiring and onboarding activities
  

What We’re Looking For

• 2–4 years of experience in recruiting, HR coordination, or talent operations
• Strong organizational and administrative skills
• Experience coordinating interviews, onboarding, or training logistics
• Experience leading group training and orientations
• Excellent communication and follow-up skills
• Ability to manage multiple priorities and timelines simultaneously
• Comfortable working in a fast-paced, in-person environment
• Willingness to travel between NYC locations regularly (4 days/week in person required)
• Experience in education, childcare, or service-based industries is a plus
• Experience with ATS systems, Paylocity a plus
• Experience recruiting for multi-site companies

What Success Looks Like

• Open roles are supported efficiently with strong candidate coordination
• Candidates have a positive, organized experience throughout the hiring process
• New hires have a smooth and welcoming onboarding experience
• All onboarding and training steps are completed on time
• Strong in-person support for schools and new hires across locations
• Clear visibility into recruiting activity and onboarding progress

Why You’ll Love Working Here

• Time to Recharge: Enjoy 15 PTO days to start, 7 sick days, paid company holidays, and a full week off during winter break, because supporting educators starts with supporting balance.
• Career Investment: Tuition Reimbursement Program up to $5,000 annually to help you reach your next educational goal.
• Comprehensive Care: Medical, Dental, and Vision coverage, plus a 401(k) Plan with Company Contribution
• The Extras: Commuter programs, discounted fitness memberships, and more!

Physical Demands: The role involves standing, walking, sitting, constant movement, and occasional climbing. The ability to lift and move up to 50 pounds is required. Specific sensory abilities include close vision, color vision, peripheral vision, depth perception, and adjustment of focus.

Inclusivity and Diversity: NY Preschool & Kids Club is committed to an inclusive and diverse community. We celebrate differences, leading with kindness and respect. We are an equal opportunity employer, prohibiting discrimination based on various factors.

Accommodations: The NY Preschool & Kids Club complies with ADA requirements. If you need accommodation in completing the application, please contact [e-mail].