Recruiting Coordinator - Temp, Interview Ops & Campus

Willow Search Partners; Greenwich (CT); On-site; USD 27,552,000 - 48,216,000; Full time

Job summary

Willow Search Partners is seeking a Recruiting Coordinator to support day-to-day recruiting operations, including scheduling, candidate communications, onsite support, and campus recruiting logistics.

The role collaborates with hiring managers and recruiters to deliver a high-quality candidate experience across all interview stages, with on-site coordination at our Greenwich, CT location.

Qualifications

• 1–3+ years of experience in an administrative or coordination role; experience in financial services a plus
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Professional demeanor with strong interpersonal skills
• Ability to work independently and take initiative
• Experience with project coordination and scheduling tools

Responsibilities

• Coordinate high-volume interview scheduling across multiple teams and candidates
• Manage candidate communications, scheduling confirmations and follow-ups
• Build and maintain interview schedules with real-time onsite adjustments
• Provide onsite support during interview days
• Assist with planning and logistics for campus recruiting events and programs
• Coordinate event operations including venue, catering, materials, and execution
• Assist with internship program logistics and related events
• Arrange candidate travel and accommodations and reimbursements
• Maintain accurate candidate data in the applicant tracking system
• Deliver a high-quality experience to internal stakeholders and external candidates
• Communicate effectively with hiring managers, recruiters, and external partners
• Assist with ad hoc HR and recruiting-related projects as needed

Skills

Organizational skills

Communication

Independent work

Problem-solving

Project coordination

Multitasking

Customer service

Tools

Greenhouse

Microsoft Office

Outlook

Job description

Willow Search Partners is seeking a Recruiting Coordinator to support day-to-day recruiting operations, including scheduling, candidate communications, onsite support, and campus recruiting logistics.

The role collaborates with hiring managers and recruiters to deliver a high-quality candidate experience across all interview stages, with on-site coordination at our Greenwich, CT location.