Recruiting Coordinator San Jose

Hark; San Jose (CA); Hybrid; USD 75,000 - 120,000; Full time

Job summary

Hark is seeking a Recruiting Coordinator to own scheduling, candidate communications, and ATS administration. You will be the first touchpoint after recruiters and often the last before onsite day, shaping the candidate experience.

You will manage scheduling, maintain data hygiene in Greenhouse, and build recruiting dashboards to guide decisions. This is an opportunity to help scale a fast-growing AI hardware and software team in San Jose.

Qualifications

• 2+ years in recruiting coordination or talent operations.
• Experience with ATS and scheduling platforms.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to adapt to changing hiring needs.
• Operational mindset to improve processes.

Responsibilities

• Manage candidate logistics and communications while balancing the needs of candidates, recruiters, and hiring managers.
• Own the day-to-day administration of our ATS (Greenhouse), including configuration, data hygiene, troubleshooting, and ongoing optimization.
• Build and maintain recruiting reports and dashboards that provide visibility into pipeline health and support data-driven decision-making.
• Design and launch new recruiting programs, processes, and tools; lead enablement sessions for recruiters and interviewers and serve as the ongoing point of contact.
• Proactively identify process gaps and operational issues, and resolve them before they become bottlenecks.
• Maintain and optimize our talent operations stack, ensuring ATS, scheduling, sourcing, and other recruiting tools are integrated and running smoothly.

Skills

Recruiting coordination

ATS experience

Scheduling platforms

Google Workspace

Communication skills

Organizational skills

Tools

Ashby

Greenhouse

Job description

Hark is an artificial intelligence company building advanced, personalized intelligence. One that is proactive, multimodal, and capable of interacting with the world through speech, text, vision, and persistent memory.

We're pairing that intelligence with next-generation hardware to create a universal interface between humans and machines. While today's AI largely operates through chat boxes and decade-old devices, Hark is focused on what comes next: agentic systems that interact naturally with people and the real world.

To get there, we're developing multimodal models and next-generation AI hardware together - designed from the ground up as a single, unified interface for a new era of intelligent systems.

About the Role

The Recruiting Coordinator owns the machinery behind Hark's hiring: interview scheduling, candidate communication, our ATS, and the reporting that tells us whether the process is working. You will be the first person to touch most candidates after a recruiter does, and often the last person they see on an onsite day. The experience you create is a large part of how candidates decide whether Hark is a place they want to be.

Responsibilities

• Manage candidate logistics and communications while balancing the needs of candidates, recruiters, and hiring managers.


• Own the day-to-day administration of our ATS (Greenhouse), including configuration, data hygiene, troubleshooting, and ongoing optimization.


• Build and maintain recruiting reports and dashboards that provide visibility into pipeline health and support data-driven decision-making.


• Design and launch new recruiting programs, processes, and tools; lead enablement sessions for recruiters and interviewers and serve as the ongoing point of contact.


• Proactively identify process gaps and operational issues, and resolve them before they become bottlenecks.


• Maintain and optimize our talent operations stack, ensuring ATS, scheduling, sourcing, and other recruiting tools are integrated and running smoothly.

Requirements

• 2+ years of experience in recruiting coordination, talent operations, or a similar role in a fast-paced environment; startup or high-growth experience preferred.


• Experience with ATS and scheduling platforms, with strong proficiency in Google Workspace and tools such as Ashby, Greenhouse, or similar systems.


• Exceptional organizational skills and attention to detail, with the ability to manage multiple moving pieces without letting things fall through the cracks.


• Strong written and verbal communication skills and a thoughtful, candidate-first approach.


• Ability to prioritize effectively, move quickly, and adapt as hiring needs and schedules change.


• A proactive, operational mindset — you look beyond completing tasks to identify ways to improve processes and make the team more effective.

Bonus Qualifications

• Experience supporting technical hiring for AI/ML, research, or hardware teams, and familiarity with what those interview loops look like.


• Experience as the first or an early recruiting hire at a startup, with a track record of building recruiting processes, systems, and infrastructure from the ground up.

Compensation

The US base salary range for this full-time position is between $75,000 - $120,000 annually.

The pay offered for this position may vary based on several individual factors, including job-related knowledge, skills, and experience. The total compensation package may also include additional components/benefits depending on the specific role. This information will be shared if an employment offer is extended.