Recruiting Coordinator - Hybrid

Beacon Hill; Stillwater (MN); Hybrid; USD 39,000 - 41,000; Full time

Job summary

Beacon Hill's client is seeking a Recruiting Coordinator to support large-scale, class-based hiring across multiple locations. This role suits a highly organized HR professional who enjoys coordinating hiring efforts, managing workforce planning, and building strong relationships across the business.

The Recruiting Coordinator will support 50–200 hiring managers, serving as a key liaison between Recruiting, HR, Operations and Leadership to ensure hiring goals are met and onboarding classes

Qualifications

• 2+ years of experience in recruiting coordination, talent acquisition, HR, workforce planning, or a related field.
• Experience supporting high-volume hiring environments.
• Strong proficiency in Workday or similar applicant tracking systems.
• Advanced Microsoft Excel skills, including reporting and data tracking.
• Strong organizational, communication, and stakeholder management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with excellent follow-through and problem-solving skills.

Responsibilities

• Coordinate high-volume and class-based hiring initiatives across multiple locations.
• Manage hiring pipelines and workforce schedules for upcoming onboarding classes.
• Track candidates through the full hiring lifecycle, including interviews, offers, background checks, onboarding, and start dates.
• Utilize Workday to manage candidate activity, track hiring metrics, and monitor class readiness.
• Generate hiring and workforce readiness reports using Workday and Excel.
• Monitor and report on: Interview activity and pending feedback; Offer status (pending, accepted, declined); Confirmed starts and class rosters; Candidate withdrawals, no-shows, and drop-offs.
• Compare hiring results against workforce goals and class capacity, proactively identifying staffing risks.
• Facilitate weekly status meetings with Hiring Managers, Plant Managers, HR Business Partners, Recruiters, and Operations Leadership.
• Identify and resolve hiring bottlenecks related to scheduling, approvals, and onboarding processes.

Skills

Recruiting coordination

Workday

Excel

Stakeholder management

Multitasking

Communication

Attention to detail

Tools

Workday

Microsoft Excel

Job description

Recruiting Coordinator - Hybrid (1475058) Stillwater, Minnesota

Salary: USD28 - USD30 per hour

Recruiting Coordinator - Hybrid

Location: Hybrid (1 day per week onsite in Stillwater, MN; 4 days remote)
Pay:$28 - $30/hour
Duration: 6-12 Month Contract
Schedule: Monday-Friday
Start Date: ASAP

Beacon Hill's client is seeking a RecrutiingCoordinator to support large-scale, class-based hiring initiatives across multiple locations. This role is ideal for a highly organized recruiting or HR professional who enjoys coordinating hiring efforts, managing workforce planning, and building strong relationships across the business.

Supporting approximately 50-200 hiring managers, the Recruiting Coordinator will serve as a key liaison between Recruiting, HR, Operations, and Leadership teams to ensure hiring goals are met and onboarding classes remain fully staffed and workforce-ready.

Key Responsibilities

• Coordinate high-volume and class-based hiring initiatives across multiple locations.
• Manage hiring pipelines and workforce schedules for upcoming onboarding classes.
• Track candidates through the full hiring lifecycle, including interviews, offers, background checks, onboarding, and start dates.
• Utilize Workday to manage candidate activity, track hiring metrics, and monitor class readiness.
• Generate hiring and workforce readiness reports using Workday and Excel.
• Monitor and report on:
  • Interview activity and pending feedback
  • Offer status (pending, accepted, declined)
  • Confirmed starts and class rosters
  • Candidate withdrawals, no-shows, and drop-offs
• Compare hiring results against workforce goals and class capacity, proactively identifying staffing risks.
• Facilitate weekly status meetings with Hiring Managers, Plant Managers, HR Business Partners, Recruiters, and Operations Leadership.
• Identify and resolve hiring bottlenecks related to scheduling, approvals, and onboarding processes.

Qualifications

• 2+ years of experience in recruiting coordination, talent acquisition, HR, workforce planning, or a related field.
• Experience supporting high-volume hiring environments.
• Strong proficiency in Workday or similar applicant tracking systems.
• Advanced Microsoft Excel skills, including reporting and data tracking.
• Strong organizational, communication, and stakeholder management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with excellent follow-through and problem-solving skills.

If you're a relationship-driven recruiting professional who thrives on organization, reporting, and keeping hiring efforts moving forward, we'd love to connect with you.