Recruiting Coordinator - Fast-Paced Scheduling Hero

Swoon; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Swoon is hiring a Recruiting Coordinator to support OpenAI's rapidly growing recruiting organization. This is a high-volume, fast-paced role centered on end-to-end interview coordination and keeping complex schedules moving smoothly.

You will partner with Recruiters, Hiring Managers, EAs, and Executive Business Partners to coordinate interviews across multiple pipelines, including research and executive-level candidates, in a hybrid work setting.

Qualifications

• Hands-on Recruiting Coordinator experience supporting engineering/technical recruiting teams.
• Experience managing high-volume interview scheduling in a fast-paced environment.
• Strong organizational skills and the ability to manage multiple priorities at once.
• Excellent written and verbal communication skills.
• Ability to stay calm, organized, and solutions-oriented when priorities shift.
• Strong enterprise-level Slack experience is required.
• Experience partnering with executive stakeholders and/or Executive Assistants.
• Ability to independently manage your calendar, workload, and competing priorities.
• Comfortable working in a highly collaborative and operationally complex environment.

Responsibilities

• Own end-to-end interview scheduling across multiple recruiting pipelines.
• Coordinate complex and bespoke interviews for Research and Executive-level candidates.
• Support Engineering, Product, Business, GTM, and non-technical hiring.
• Partner closely with Recruiters, Hiring Managers, EAs, and Executive Business Partners.
• Communicate professionally with candidates, interviewers, and internal stakeholders.
• Troubleshoot scheduling conflicts, interviewer declines, and last-minute changes.
• Handle scheduling "fire drills" with calmness, urgency, and strong problem-solving.
• Coordinate virtual and occasional onsite interviews.
• Maintain accurate candidate records and scheduling documentation.
• Help deliver a polished and welcoming candidate experience.

Skills

Recruiting coordination

High-volume scheduling

Communication skills

Organizational skills

Stakeholder management

Tools

Slack

Ashby

Guide

ATS

Job description

Swoon is hiring a Recruiting Coordinator to support OpenAI's rapidly growing recruiting organization. This is a high-volume, fast-paced role centered on end-to-end interview coordination and keeping complex schedules moving smoothly.

You will partner with Recruiters, Hiring Managers, EAs, and Executive Business Partners to coordinate interviews across multiple pipelines, including research and executive-level candidates, in a hybrid work setting.