Recruiting Coordinator — Fast-Growth AI Startup

Career Group; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Career Group is seeking a detail-oriented Recruiting Coordinator to support talent acquisition. You will coordinate interview schedules, maintain candidate records in Ashby, and ensure a positive candidate experience throughout the process.

The role requires 1–2 years of scheduling-focused experience, strong organizational and communication skills, and the ability to navigate competing priorities in a fast-growing startup environment.

Qualifications

• 1–2 years of experience in recruiting coordination or scheduling-focused roles.
• Strong understanding of applicant tracking systems and recruiting workflows.
• Excellent organizational skills and meticulous attention to detail.
• Proven ability to coordinate multiple interviews and manage competing priorities in a fast-paced startup environment.
• Strong written and verbal communication with a candidate-focused approach.

Responsibilities

• Coordinate interviews across multiple stages (screens, technical, panel, final rounds).
• Manage calendars and scheduling logistics for candidates, recruiters and hiring teams.
• Communicate interview details, links, agendas, and prep materials to candidates and interviewers.
• Ensure interviewers have the information needed for productive interviews.
• Use Ashby to manage schedules, update candidate profiles and track progress.
• Assist recruiters in keeping pipelines organized and moving forward.
• Serve as primary contact for candidates, providing timely updates and clear instructions.
• Respond to candidate questions and resolve scheduling issues with professionalism.
• Partner with recruiters and hiring managers to understand interview requirements and priorities.
• Keep the recruiting team informed of progress and delays.
• Maintain recruiting templates, scheduling resources, and internal documentation.
• Identify opportunities to improve workflows and efficiency.
• Adapt to shifting priorities in a fast-paced startup.

Skills

Interview Scheduling

Attention to Detail

Organizational Skills

Communication

Cross-functional Collaboration

Problem Solving

Tools

Ashby

Job description

Career Group is seeking a detail-oriented Recruiting Coordinator to support talent acquisition. You will coordinate interview schedules, maintain candidate records in Ashby, and ensure a positive candidate experience throughout the process.

The role requires 1–2 years of scheduling-focused experience, strong organizational and communication skills, and the ability to navigate competing priorities in a fast-growing startup environment.