Recruiting Coordinator - Caregiver Talent

Seniors Helping Seniors; Fishers (IN); Hybrid; USD 30,000 - 33,000; Part time

Job summary

Seniors Helping Seniors in Fishers, Indiana is seeking a Part-Time Recruiting Coordinator to manage caregiver talent recruitment. You will handle applications, phone screens, referrals, and onboarding handoffs, ensuring a respectful candidate experience and a strong talent pipeline.

The role supports pre-employment requirements, background checks, and scheduling, with roughly 20 hours per week and flexibility based on applicant volume. Office and remote work options available.

Qualifications

• Experience in recruiting, staffing, healthcare recruiting or similar
• Excellent phone, written and verbal communication; ability to build rapport
• Strong organization and ability to manage multiple candidates
• Discretion with sensitive information
• Proficiency with MS Office, ATS and scheduling tools

Responsibilities

• Post and maintain caregiver openings across approved recruiting channels
• Review applications and conduct phone screens to assess fit
• Coordinate interviews and guide candidates through pre-employment requirements
• Build and maintain a recruitment pipeline via referrals and community outreach
• Track metrics like time-to-hire and source effectiveness
• Maintain accurate candidate records and support onboarding

Skills

Recruiting experience

Communication skills

Organizational skills

Discretion with sensitive information

MS Office / ATS / scheduling tools

Education

High school diploma or equivalent

Tools

Applicant Tracking System (ATS)

Scheduling software

Microsoft Office

Job description

Seniors Helping Seniors® Greater Hamilton County provides in-home care and companionship that helps older adults remain independent, connected, and supported in the homes and communities they love.

We believe great care begins with great relationships. We thoughtfully connect clients with compassionate, reliable caregivers and create a culture where caregivers feel respected, supported, and connected to a larger purpose.

Reports To: President/Owner

Location: Fishers, Indiana (Office and Remote)

Schedule: Part-Time (approximately 20 hours per week; schedule may flex with applicant volume)

Pay: $22-$24/hour depending on experience

Position Summary

The Recruiting Coordinator - Caregiver Talent manages the day-to-day caregiver recruiting process, from application review and phone screening through interview coordination, pre-employment requirements, and onboarding handoff. This role builds a dependable pipeline, creates a responsive and respectful candidate experience, and identifies caregivers who align with our professional standards and culture.

Key Responsibilities

Caregiver Recruiting & Candidate Management

• Post and maintain caregiver openings across approved recruiting channels
• Review applications and conduct phone screens to assess experience, availability, reliability, communication, service-area fit, and values alignment
• Recommend qualified candidates, coordinate interviews, and keep candidates informed throughout the process
• Build and maintain a pipeline through referrals, community partners, training programs, recruiting events, and social media outreach
• Re-engage qualified past applicants as staffing needs arise

Hiring & Onboarding Coordination

• Extend approved conditional offers and guide candidates through pre-employment requirements
• Coordinate references, background checks, credentials, documentation, and orientation scheduling
• Follow up on incomplete requirements and maintain accurate, confidential records
• Partner with the President/Owner and care team to ensure a smooth transition to onboarding and scheduling

Recruiting Operations & Reporting

• Maintain accurate candidate activity and status in recruiting and scheduling systems
• Track applicant flow, response time, interviews, offers, hires, time-to-hire, and source effectiveness
• Provide concise pipeline updates and flag staffing gaps, bottlenecks, or candidate concerns
• Improve recruiting processes, tools, templates, and communications

Required Qualifications

• Experience in recruiting, staffing, human resources, healthcare, home care, customer service, or another relationship-focused environment
• Experience coordinating pre-employment requirements and orientation
• Strong phone, written, and verbal communication skills, with the ability to quickly build rapport
• Strong organization, attention to detail, follow-through, and urgency while managing multiple candidates and priorities
• Sound judgment and discretion with sensitive information
• Comfort using Microsoft Office, recruiting tools, applicant tracking systems, and scheduling platforms

Desired Characteristics

• Warm, engaging, and genuinely interested in people
• Responsive, persistent, organized, and able to work independently
• Able to balance empathy with discernment, accountability, and sound judgment
• Respectful of older adults and committed to relationship-centered care

• - Minimum age: 18
• - Must be able to lift 25 pounds
• - Must have valid driver's license and vehicle
• - High school diploma or equivalent preferred