Recruiting Coordinator

Addison Group; Chicago (IL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is partnering with a client in Chicago to identify a Recruiting Coordinator for a contract opportunity. The role focuses on interview scheduling, candidate communications, ATS updates, and onboarding coordination to support high-volume hiring.

This position offers a flexible hybrid work model after training, with onsite presence during the initial weeks. The candidate will partner with recruiters and hiring managers to deliver a positive candidate experience and drive process

Qualifications

• Minimum of 1 year of experience in recruiting coordination, HR administration, scheduling, or related support role.
• Hands-on experience with Greenhouse ATS, including interview scheduling, candidate tracking, and reporting functions.
• Strong calendar management skills with the ability to coordinate across multiple stakeholders.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Self-motivated with the ability to work independently while collaborating effectively with cross-functional teams.
• Interest in building a long-term career in recruiting coordination and talent acquisition.
• Start Date: ASAP.
• Employment Type: Ongoing contract opportunity with potential for extension or contract-to-hire conversion.
• Flexible hybrid work environment after training.
• Exposure to a growing organization following a recent acquisition.
• Potential for long-term career growth and expanded responsibilities.
• Collaborative team environment with opportunities to develop recruiting expertise.

Responsibilities

• Coordinate and schedule interviews across multiple calendars, ensuring an efficient hiring process.
• Serve as a primary point of contact for candidates, providing interview details, confirmations, reminders, and follow-up communications.
• Maintain accurate candidate records within the applicant tracking system.
• Utilize Greenhouse to track candidate progress, update workflows, and manage recruiting documentation.
• Support recruiters with pipeline management and day-to-day administrative tasks.
• Monitor hiring activity and provide regular updates on project progress.
• Assist with onboarding coordination and other talent acquisition initiatives as needed.
• Prepare reports, manage data entry tasks, and contribute to process improvement efforts.

Skills

Greenhouse ATS

Interview scheduling

Calendar management

HR administration

Stakeholder management

Candidate communications

Job description

Work Schedule: 8 AM to 5 PM- Hybrid – Onsite first 3 weeks for training.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with our client, a consulting organization, to identify a Recruiting Coordinator for an ongoing contract opportunity.

This is an excellent opportunity for someone who enjoys recruitment operations, thrives in fast-paced environments, and is interested in growing a long-term career within talent acquisition.

Job Description

The Recruiting Coordinator will provide critical support to a high-volume hiring initiative by managing interview scheduling, candidate communications, applicant tracking system updates, and onboarding coordination. This role will partner closely with recruiters and hiring managers to ensure a seamless and positive candidate experience throughout the hiring process.

Key Responsibilities

• Coordinate and schedule interviews across multiple calendars, ensuring an efficient hiring process.
• Serve as a primary point of contact for candidates, providing interview details, confirmations, reminders, and follow-up communications.
• Maintain accurate candidate records within the applicant tracking system.
• Utilize Greenhouse to track candidate progress, update workflows, and manage recruiting documentation.
• Support recruiters with pipeline management and day-to-day administrative tasks.
• Monitor hiring activity and provide regular updates on project progress.
• Assist with onboarding coordination and other talent acquisition initiatives as needed.
• Prepare reports, manage data entry tasks, and contribute to process improvement efforts.

Qualifications

• Minimum of 1 year of experience in recruiting coordination, HR administration, scheduling, or a related support role.
• Hands-on experience with Greenhouse ATS, including interview scheduling, candidate tracking, and reporting functions.
• Strong calendar management skills with the ability to coordinate across multiple stakeholders.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Self-motivated with the ability to work independently while collaborating effectively with cross-functional teams.
• Interest in building a long-term career in recruiting coordination and talent acquisition.
• Start Date: ASAP
• Employment Type: Ongoing contract opportunity with potential for extension or contract-to-hire conversion.
• Flexible hybrid work environment after training.
• Exposure to a growing organization following a recent acquisition.
• Potential for long-term career growth and expanded responsibilities.
• Collaborative team environment with opportunities to develop recruiting expertise.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.