Recruiting Coordinator (2-year fixed-term assignment) (9AA86D6)

Referment; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Referment is seeking a Recruiting Coordinator for a two-year fixed-term assignment in New York, NY. You will support the hiring process, coordinate interviews, and prepare materials for discussions while maintaining accurate data in our systems. You will collaborate with recruiters and HR, driving process improvements and applying AI tools within approved workflows.

This role emphasizes candidate service, attention to detail, and the ability to work across multiple teams in a dynamic environment.

Qualifications

• Bachelor's degree required.
• Strong attention to detail and judgment.
• Excellent project-management and facilitation skills.
• Ability to follow operational guidance, checklists and controls in a fast-paced setting.
• Client-service mindset and care for candidate/stakeholder experience.
• Clear written and verbal communication across multiple teams.

Responsibilities

• Coordinate the hiring process and deliver a seamless experience for candidates and internal stakeholders.
• Schedule and monitor interviews, informing participants and resolving scheduling issues quickly.
• Prepare reference summaries and materials for hiring discussions.
• Maintain accurate data and documentation in project-management systems.
• Partner with recruiters and HR on recruiting activity, process improvements and ad hoc projects.
• Use generative AI and other technology-enabled tools within established workflows and controls.

Skills

Attention to detail

Project management

Client service mindset

Communication

Discretion

Fast-paced environment

Cross-team collaboration

Education

Bachelor's degree

Job description

Referment is working with a global investment and technology firm seeking a Recruiting Coordinator for a two-year fixed-term assignment. You’ll play an active part in the hiring process, helping candidates, recruiters and business stakeholders move smoothly from one stage to the next.

The role combines detailed coordination with candidate service and process improvement. You’ll manage interview activity and hiring materials, maintain accurate records, and use technology, including generative AI tools, to make established workflows more efficient and consistent.

The Role

• Coordinate the hiring process and help deliver a seamless experience for candidates and internal stakeholders.
• Schedule and monitor interviews, keeping participants informed and resolving logistical issues quickly.
• Prepare reference summaries and materials for hiring discussions.
• Maintain accurate data and documentation in project-management systems.
• Partner with recruiters and wider human-capital colleagues on recruiting activity, process improvements and ad hoc projects.
• Use generative AI and other technology-enabled tools responsibly within established workflows and controls.

What We’re Looking For

• A bachelor’s degree in any subject.
• Excellent attention to detail, sound judgement, and strong project-management and facilitation skills.
• Experience following operational guidance, checklists and controls in a fast-paced setting.
• A client-service mindset and genuine care for candidate and stakeholder experience.
• Clear written and verbal communication, with the ability to work across several business teams and learn quickly.
• Discretion when handling confidential information and the ability to contribute independently and collaboratively.

Specific recruiting experience is not required. Curiosity, motivation and comfort adopting new tools matter more than a narrowly defined prior background.

This could suit an early-career recruiting or HR coordinator, project coordinator, client-service professional or operations graduate who enjoys precise, people-focused work.

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