Recruiting Coordinator 1

Dexian; West Peoria (IL); On-site; USD 23,000 - 25,000; Full time

Job summary

Dexian is hiring a Talent Acquisition Specialist / Recruiting Coordination Partner to support the Digital Student & Graduate TA team across the United States. The role focuses on interview scheduling, documentation, and onboarding coordination, with on-site requirements in Irving, TX or Peoria, IL.

Ideal candidates bring 0-2 years of experience, a degree preference, and comfort handling confidential materials while delivering top-tier service to candidates and hiring managers alike.

Qualifications

• 0-2 years of HR or recruiting experience.
• Associate or Bachelor's degree preferred but not required.
• Experience with confidential materials.
• Internships count as work experience.
• Familiarity with ATS and HR tech.

Responsibilities

• Provide administrative support to the recruiting team including generating required letters and documentation for prospective candidates, scheduling interviews, creating job postings etc.
• Prescreen resumes sourced against existing job requisitions at the direction of recruiters.
• Oversee offer letters, contracts rollout, background/reference checks, and drug screens.
• Support data entry to create new hire records and update recruitment applications (Workday).
• Deliver white-glove service to colleagues and candidates alike.

Skills

Communication skills

Attention to detail

Discretion & confidentiality

Time management

Customer service mindset

Education

Associate or Bachelor's degree preferred

Tools

Workday

Yello

Excel

Outlook

Job description

Building Location - Peoria IL or Irving TX

On-Site Full Time

Daily Schedule 8am-5pm, 40 hours weekly

Pay Range: $17-18.50/hr

Work environment:

In office 5 days a week in Irving or Peoria

Fun, friendly, collaborative team

Education & Experience Required:

Years of experience: 0-2 years

Degree requirement: associate or bachelor's degree preferred but not required

Do you accept internships as job experience: yes

Are there past or additional job titles or roles that would provide comparable background to this role: TA Coordinator, HR Coordinator, Scheduler, Customer Service

Experience with confidential & sensitive materials

Job Description

We are looking for a dynamic, organized self-starter to join our Digital, Technology and Distribution Team as Talent Acquisition Specialist /Recruiting Coordination Partner.

This role would support our Digital & Technology Student & Graduate TA Division.

This team provides recruiting support for student & graduate roles across the United States.

This position ensures all responsibilities within the hiring and onboarding processes are completed accurately, timely and in compliance with country-specific governmental regulations and professional standards and practices.

What You Will Do:

Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates, scheduling interviews, creating job postings etc.

Assist in the benchmarking with industry competitors and development of hiring policy documentation.

Prescreen resumes sourced against existing job requisitions at the direction of recruiters. Assist in interview scheduling with the hiring managers or administrative assistants. Schedule interviews with the prospective candidates.

Provide a white glove service to our colleagues and candidates alike.

Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.

Assist in execution of all pre-hire activities including collection of documents.

Support gathering data required to create new hire record and update recruitment applications (Workday) as required to prepare records.

What You Will Have:

Service Excellence: Knowledge and ability to provide a level service to address customer needs timely and professionally, solution minded common customer problems

Relationship Management:

Ability to provide prompt and effective responses to client requests and interactions.

Knows when to think critically and alert the team to problems in client satisfaction

Staffing and Recruiting:

Ability to utilize HR technology specifically using applicant tracking systems (ATS)

Documents current staffing requirements and obtains additional information where necessary.

Candidate Sourcing:

Gathers information on how to improve the efficiency of candidate sourcing.

Ability to assist recruiter with sourcing activities.

Candidate Screening:

Ability to screen candidates to obtain detailed information on knowledge, skills, motivation, etc.

Ability to follow Human Resources (HR) policies and standards during the candidate screening process. Including maintaining paper and electronic records of candidate information.

Additional information :

The primary location for this position is Irving, TX or Peoria, IL

This role requires up to 5 days/week onsite

This role is a temporary support with the opportunity for long term employment.

International and Domestic travel: None

Relocation is not available

Sponsorship is not available

Our Student & Graduate team provides best in class white glove candidate and hiring manager service to bring talent into the organization as interns and new hires early in their career.

This person will provide administrative support including interview scheduling, backgrounds & drug screens among other supportive tasks with our recruiters.

Reason/motivation for request:

Addition to support administrative need for increase in hiring & support that was originally provided from another team that no longer has capacity

Why this Role?

This role is a great way to make an impact, learn key basics of TA processes and be a part of giving great experience to our candidates and hiring managers.

It is rewarding to work with talent during this process then watch them join the company.

The team is patient and passionate about our work and loves teaching/training and continuous improvement.

Typical task breakdown and rhythm

Interaction level with team

Team Structure

Typical task breakdown:

Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates, scheduling interviews, creating job postings etc.

Assist in the benchmarking with industry competitors and development of hiring policy documentation.

Prescreen resumes sourced against existing job requisitions at the direction of recruiters.

Assist in interview scheduling with the hiring managers or administrative assistants. Schedule interviews with the prospective candidates.

Provide a white glove service to our colleagues and candidates alike.

Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.

Assist in execution of all pre-hire activities including collection of documents.

Support gathering data required to create new hire record and update recruitment applications (Workday) as required to prepare records.

Other administrative tasks as requested

Interaction with team:

Close partnership with recruiters on recruiting strategy and process

Direct contact and partnership with hiring managers during scheduling process

Best in class connection with candidates and hires during interviews and onboarding

Team Structure

Will support Tech and Digital Student & Graduate TA team- 3 recruiters plus team lead in US.

Other team members include other recruiters and 1 coordinator plus program manager and marketing comms professional in the US plus global team members and extended TA team.

Top 3 Skills:

Detail oriented

Strong communication (both oral and written)

Additional Technical Skills (Required)

Familiarity with Excel, Outlook (especially outlook scheduling)

Experience with ATS (workday a plus)

Yello

Technology savvy & agile

Soft Skills (Required)

Detail oriented

High sense of urgency

Strong Confidentiality

Someone who is not interested in administrative/repetitive tasks.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.