Recruiting Coordinator

Brain Co.; San Francisco (CA); On-site; USD 39,000 - 55,000; Part time

Job summary

Brain Co. is seeking a contract Recruiting Coordinator to support fast-moving hiring efforts. You will schedule interviews, maintain systems, and create a white-glove candidate experience from first touch to on-sites.

This hands-on, detail-oriented role thrives in a fast-paced environment and is a contract position with potential for full-time based on performance and business needs. You’ll collaborate with recruiters, interviewers, and hiring managers to ensure seamless operations, keep data

Qualifications

• 1+ years of experience in recruiting coordination, executive support, or operations.
• Highly organized and detail-oriented; you thrive in the details and don’t let things slip.
• Exceptional communicator; clear, kind, and confident in writing and over Zoom.
• Experience with tools like Ashby, Google Calendar, Slack, and Notion.
• Comfortable working independently and juggling multiple priorities.
• Able to work in person from our San Francisco HQ.

Responsibilities

• Interview Coordination: Schedule candidate interviews across time zones, manage logistics, and ensure all parties are prepped and aligned.
• Candidate Experience: Be the main point of contact for candidates throughout the process. Answer questions, provide updates, and make the experience smooth and welcoming.
• ATS/ System Maintenance: Keep our ATS (Ashby) updated and clean. Manage candidate records, interview plans, and internal notes.
• Operational and Sourcing Support: Help streamline recruiting processes, support sourcing projects, and jump in on ad hoc recruiting tasks as needed.

Skills

Recruiting coordination

Executive support

Operations

Attention to detail

Communication

Independent worker

Tools

Ashby

Google Calendar

Slack

Notion

Job description

Our Mission

Rebuild how the world works, to make institutions work better for the people they serve.

About Brain Co.

Brain Co. builds AI-native operating systems for large, regulated institutions. Each system is built for a specific industry, powered by agents that push real workflows forward. Underneath it all is Atlas, our proprietary platform that keeps customers in control, secure by design, and never locked into one model.

Why Now

Brain Co. is entering its next phase of production deployments on a national scale with an elite team built from Palantir, Google, Meta, and Nvidia, and a growing footprint across government, insurance, health, and financial services.

Joining now means shaping both the company and a new category of applied AI. Every project here ships to production and is expected to create measurable customer value and impact.

You’ll work alongside exceptional peers on some of the hardest problems in applied AI. It’s the kind of work you’ll still be proud of in ten years from now.

About the Role

We’re looking for a contract Recruiting Coordinator to support our fast moving hiring efforts. This role will be instrumental in ensuring a seamless candidate experience and keeping our recruiting operations organized and efficient. You’ll partner closely with recruiters, interviewers, and hiring managers to schedule interviews, maintain systems, and create a white-glove experience from first touch to in person on-sites.

This is a hands on, detail oriented role perfect for someone who thrives in a fast-paced environment, loves logistics, and enjoys making the hiring process feel personal, organized, and professional. This is a contract position with potential for full-time based on performance and our business needs.

What We’re Looking For

• 1+ years of experience in recruiting coordination, executive support, or operations
• Highly organized and detail-oriented. You thrive in the details and don’t let things slip
• Exceptional communicator; clear, kind, and confident in writing and over Zoom
• Experience with tools like Ashby, Google Calendar, Slack, and Notion
• Comfortable working independently and juggling multiple priorities
• Able to work in person from our San Francisco HQ

What You’ll Do

• Interview Coordination: Schedule candidate interviews across time zones, manage logistics, and ensure all parties are prepped and aligned
• Candidate Experience: Be the main point of contact for candidates throughout the process. Answer questions, provide updates, and make the experience smooth and welcoming
• ATS/ System Maintenance: Keep our ATS (Ashby) updated and clean. Manage candidate records, interview plans, and internal notes
• Operational and Sourcing Support: Help streamline recruiting processes, support sourcing projects, and jump in on ad hoc recruiting tasks as needed