Recruiting Coordinator

General Counsel AI, Inc.; San Mateo (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

General Counsel AI, Inc. is seeking a recruiting operations coordinator to build exceptional candidate experiences while supporting a lean team in a fast‑growing startup.

You’ll manage complex interview scheduling across multiple teams and help create scalable recruiting infrastructure as the company scales. You’ll collaborate with recruiters, hiring managers, and leadership to ensure interviews run smoothly, while developing structured interviewer training and contributing to recruiting events

Qualifications

• 2–3+ years of recruiting coordination or operations experience.
• Expertise using and configuring Ashby.
• Experience coordinating a high volume of complex interviews across multiple roles and teams.
• Hands‑on experience using AI tools to automate workflows or improve processes.
• Experience in a high‑growth startup or fast‑paced environment.
• Experience organizing or supporting recruiting events.
• Exceptional organizational and time management skills with attention to detail.
• Strong communication and relationship‑building skills; proactive problem solving.

Responsibilities

• Drive recruiting and scheduling logistics end‑to‑end, building scheduling automations and workflows in Ashby for self‑serve routine tasks.
• Leverage AI to rethink recruiting operations, prototype AI solutions, and scale tools and processes.
• Run live interview operations remotely, manage urgent reschedules, and keep candidates moving smoothly.
• Own the candidate experience with clear communication and timely follow‑through, ensuring a personal touch.
• Coordinate a high volume of complex interviews across multiple teams and roles.
• Experiment with new AI tools, measure results, and improve recruiting workflows.
• Track scheduling metrics and identify efficiency opportunities.
• Build and administer interviewer training programs to improve quality and consistency.
• Assist with recruiting events and related touchpoints as needed.

Skills

Recruiting coordination

Ashby setup

Interview coordination

AI for recruiting

Startup experience

Recruiting events

Organizational skills

Stakeholder mgmt

Communication

Tools

Ashby

Job description

GC AI is the legal intelligence platform built for in‑house legal teams and companies. Your decisions shape the product, your impact is immediate, and you own your work from day one.

More than 2,100 companies run their legal work on GC AI, including 300+ public companies, 75+ unicorns, and teams at Nestlé, Hitachi Digital, Lockheed Martin, Miro, Bass Pro Shops, Riot Games, SKIMS, Liquid Death, Vercel, TIME, and Post Holdings. The platform holds an 80 NPS, more than double the B2B SaaS industry average, reinforcing GC AI as the leading legal AI platform for companies of all sizes.

GC AI has doubled ARR in six months. We won #1 Highest Customer Satisfaction at the 2026 SaaS Awards. Our investors include Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel.

You’ll define how things get built, not follow someone else’s playbook. Six principles guide how the team works:

• 1% Better Every Day: small, compounding improvements across everything you ship.
• Customer Obsession: start with the customer and work backward.
• Ship Today: bias toward action and iteration over perfection.
• Find a Way: resourcefulness and ambition over constraint.
• Care: be direct, like an honest friend, even when it’s uncomfortable.
• Own It: full accountability, proactive communication, and attention to detail.

About the Role

This is a high‑impact, foundational recruiting coordination role focused on building exceptional candidate experiences while supporting a lean recruiting team building a fast‑growing startup. You’ll manage complex interview scheduling across multiple teams while helping to build scalable recruiting infrastructure as GC AI grows.

You’ll work closely with recruiters, hiring managers, and leadership to ensure interviews run smoothly and efficiently. In addition to coordinating a high volume of interviews, you’ll help support recruiting events and build structured interviewer training programs that elevate the quality and consistency of our hiring process.

This is a great opportunity for someone who enjoys operational excellence, thrives in fast‑paced startup environments, and wants to play a foundational role in building world‑class hiring systems as we scale.

What You’ll Do

• Drive recruiting and scheduling logistics end-to-end, with a focus on building scheduling automations and workflows in Ashby so recruiters can self‑serve routine work
• Use AI tools to rethink how recruiting operations get done, identify manual or repetitive workflows, prototype AI‑powered solutions, and turn them into scalable automations, tools, and processes
• Run live interview operations remotely: triage urgent reschedules, fix breakage in real time, keep candidates moving, and handle the unglamorous‑but‑critical RC duties when the day demands it
• Own the candidate experience at every stage by building trust through clear communication, timely follow‑through, and genuine care, bringing a human touch that makes each interaction feel personal, thoughtful, and respectful of candidates’ time
• Coordinate a high volume of complex interviews across multiple teams and roles
• Experiment actively with new AI tools and capabilities, measuring what works and continuously improving how the recruiting team operates
• Track interview scheduling metrics and identify opportunities to improve coordination efficiency
• Build and administer interviewer training programs to improve interview quality and consistency
• Assist with recruiting events, programs, and related touchpoints as needed

What You’ve Done

• 2-3+ years of recruiting coordination or recruiting operations experience
• Expertise using and configuring Ashby
• Experience coordinating a high volume of complex interviews across multiple roles and teams
• Hands‑on experience using AI tools in your day‑to‑day work, with examples of how you’ve used AI to automate workflows, improve processes, or increase your own efficiency
• Experience working in a high‑growth startup or fast‑paced environment
• Experience organizing or supporting recruiting events
• Exceptional organizational and time management skills with strong attention to detail
• Ability to manage multiple competing priorities and stakeholders simultaneouslyStrong communication and relationship‑building skills
• A proactive, solutions‑oriented mindset and a passion for creating great candidate experiences

Nice to Have

• Experience reviewing resumes and supporting candidate screening
• Experience sourcing candidates using tools such as LinkedIn Recruiter or similar platforms
• Experience helping build recruiting operations processes at an early‑stage company
• Experience building, supporting, or administering interviewer training programs

A Note On Pace

We’re building something new in a once‑in‑a‑generation shift in technology and the legal industry, so we move at a relentless pace. We expect urgency, ownership, and good judgment even when things aren’t perfectly clear. If you need structure and consensus to do