Recruiting Coordinator

GC AI; New York (NY); Remote; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Life & Disability Insurance

Retirement Plan

Parental Leave

Continuous Development — up to $3,000/

In-Office Meals (DoorDash credits)

PTO 15 days + 5 sick days

Company Holidays

Home Office Setup — $500

Cell Phone Reimbursement — $50/month

Relocation Support

Job summary

GC AI is seeking a recruiting coordination specialist to streamline interview scheduling across multiple teams, build scalable workflows in Ashby, and leverage AI tools to automate recruiting operations. You’ll support high-volume interviews, recruit events, and interviewer training in a fast-growth startup.

Join a distributed team across North America, with opportunities to shape hiring infrastructure and candidate experiences as GC AI scales.

Qualifications

• 2–3+ years of recruiting coordination or recruiting operations experience.
• Expertise using and configuring Ashby.
• Experience coordinating a high volume of complex interviews across multiple roles and teams.
• Hands-on experience using AI tools to automate workflows or improve processes.
• Experience working in a high-growth startup or fast-paced environment.
• Experience organizing or supporting recruiting events.
• Exceptional organizational and time management skills with strong attention to detail.
• Ability to manage multiple competing priorities and stakeholders simultaneously.
• Strong communication and relationship-building skills.
• A proactive, solutions-oriented mindset and a passion for creating great candidate experiences.

Responsibilities

• Drive recruiting and scheduling logistics end-to-end, with a focus on building scheduling automations and workflows in Ashby so recruiters can self-serve routine work.
• Use AI tools to rethink recruiting operations, identify workflows to automate, prototype AI-powered solutions, and turn them into scalable processes.
• Run live interview operations remotely: triage urgent reschedules and keep candidates moving.
• Own the candidate experience at every stage with clear communication and timely follow-through.
• Coordinate a high volume of complex interviews across multiple teams and roles.
• Experiment with new AI tools and capabilities, measuring what works and improving recruiting operations.
• Track interview scheduling metrics and identify efficiency improvements.
• Build and administer interviewer training programs to improve interview quality and consistency.
• Assist with recruiting events and related touchpoints as needed.

Skills

Recruiting coordination

Operations

AI tools usage

Event coordination

Stakeholder management

Communication

Time management

Problem solving

Tools

Ashby

Job description

GC AI is the legal intelligence platform built for in-house legal teams and companies. Your decisions shape the product, your impact is immediate, and you own your work from day one.

More than 2,100 companies run their legal work on GC AI, including 300+ public companies, 75+ unicorns, and teams at Nestlé, Hitachi Digital, Lockheed Martin, Miro, Bass Pro Shops, Riot Games, SKIMS, Liquid Death, Vercel, TIME, and Post Holdings. The platform holds an 80 NPS, more than double the B2B SaaS industry average, reinforcing GC AI as the leading legal AI platform for companies of all sizes.

GC AI has doubled ARR in six months. We won #1 Highest Customer Satisfaction at the 2026 SaaS Awards. Our investors include Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel.

You’ll define how things get built, not follow someone else’s playbook. Six principles guide how the team works:

• 1% Better Every Day: small, compounding improvements across everything you ship.
• Customer Obsession: start with the customer and work backward.
• Ship Today: bias toward action and iteration over perfection.
• Find a Way: resourcefulness and ambition over constraint.
• Care: be direct, like an honest friend, even when it’s uncomfortable.
• Own It: full accountability, proactive communication, and attention to detail.

About The Role

This is a high-impact, foundational recruiting coordination role focused on building exceptional candidate experiences while supporting a lean recruiting team building a fast-growing startup. You’ll manage complex interview scheduling across multiple teams while helping to build scalable recruiting infrastructure as GC AI grows.

You’ll work closely with recruiters, hiring managers, and leadership to ensure interviews run smoothly and efficiently. In addition to coordinating a high volume of interviews, you’ll help support recruiting events and build structured interviewer training programs that elevate the quality and consistency of our hiring process.

This is a great opportunity for someone who enjoys operational excellence, thrives in fast-paced startup environments, and wants to play a foundational role in building world-class hiring systems as we scale.

What You'll Do

• Drive recruiting and scheduling logistics end-to-end, with a focus on building scheduling automations and workflows in Ashby so recruiters can self-serve routine work
• Use AI tools to rethink how recruiting operations get done, identify manual or repetitive workflows, prototype AI-powered solutions, and turn them into scalable automations, tools, and processes
• Run live interview operations remotely: triage urgent reschedules, fix breakage in real time, keep candidates moving, and handle the unglamorous-but-critical RC duties when the day demands it
• Own the candidate experience at every stage by building trust through clear communication, timely follow-through, and genuine care, bringing a human touch that makes each interaction feel personal, thoughtful, and respectful of candidates’ time
• Coordinate a high volume of complex interviews across multiple teams and roles
• Experiment actively with new AI tools and capabilities, measuring what works and continuously improving how the recruiting team operates
• Track interview scheduling metrics and identify opportunities to improve coordination efficiency
• Build and administer interviewer training programs to improve interview quality and consistency
• Assist with recruiting events, programs, and related touchpoints as needed

What You’ve Done

• 2-3+ years of recruiting coordination or recruiting operations experience
• Expertise using and configuring Ashby
• Experience coordinating a high volume of complex interviews across multiple roles and teams
• Hands‑on experience using AI tools in your day‑to‑day work, with examples of how you’ve used AI to automate workflows, improve processes, or increase your own efficiency
• Experience working in a high-growth startup or fast-paced environment
• Experience organizing or supporting recruiting events
• Exceptional organizational and time management skills with strong attention to detail
• Ability to manage multiple competing priorities and stakeholders simultaneously
• Strong communication and relationship-building skills
• A proactive, solutions-oriented mindset and a passion for creating great candidate experiences

Nice to Have

• Experience reviewing resumes and supporting candidate screening
• Experience sourcing candidates using tools such as LinkedIn Recruiter or similar platforms
• Experience helping build recruiting operations processes at an early-stage company
• Experience building, supporting, or administering interviewer training programs

A Note On Pace

We’re building something new in a once-in-a-generation shift in technology and the legal industry, so we move at a relentless pace. We expect urgency, ownership, and good judgment even when things aren’t perfectly clear. If you need structure and consensus to do your best work, this isn’t the right place for you. If you thrive in ambiguity and growth, work with intensity, and want real responsibility, keep reading. We’re excited to meet you.

How We Work Together

GC AI is a distributed company with team members across North America, and soon Europe. We believe that because our business is AI, human connection matters more, not less. We invest in bringing people together through our hub model: regular coworking sessions, customer dinners, team and company offsites. If you’re in a location without an office, expect up to 10% travel (and more for customer-facing roles).

Team members in the San Francisco Bay Area and Provo, UT (within 50 miles of the office) work together on Tuesdays, Wednesdays, and Thursdays. As we grow, we plan to establish permanent offices in more hub cities, and we will look to our team members to help build that in-person culture. We currently hire across the United States and Canada.

Perks & Benefits

We proudly offer the following benefits for our full-time employees:

• Medical, Dental & Vision — Comprehensive coverage for you and your family
• Life & Disability Insurance — Added protection when you need it most
• Retirement Plan — Plan and save for your future
• Parental Leave — Time to focus on what matters most
• Continuous Development — Up to $3,000/year for job-related learning & development
• In-Office Meals — DoorDash credits for breakfast, lunch & dinner
• Paid Time Off — 15 PTO days + 5 sick days, with opportunities to accrue more
• Company Holidays — 15 company holidays + 3 additional “Me Days”
• Home Office Setup — $500 for new hires to build out their workspace
• Cell Phone Reimbursement — $50/month toward your phone bill
• Relocation Support — Assistance to help make your move easier

Equal Opportunity Employment

GC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Fraud Notice to GC AI Applicants

To protect yourself against phishing and recruitment fraud, please note that GC AI only accepts job applications through our official careers page at https://gc.ai/careers and through sponsored jobs on LinkedIn. All legitimate communication from our team regarding job opportunities will come from a GC AI team member with a @gc.ai or @getgc.ai email address.

GC AI Will Never

• Refer you to external websites to apply
• Conduct interviews over email, chat platforms, or messaging apps
• Ask you to provide payment or purchase equipment
• Request personal or financial information such as your mailing address, social security number, credit card numbers, or banking information during the application process

Examples Of Fraudulent Email Addresses

• [e-mail]
• [e-mail]
• Any email address ending in @gmail.com, @yahoo.com, or other free email services

If you are contacted by someone claiming to be from GC AI via an unofficial channel or from a suspicious email address, please do not share any information. Mark the communication as "phishing" or "spam" and do not respond.

Compensation Range: $80K - $110K